Financial Reports

Owned by Domenik
Last updated: Jun 22, 2023
5 min read

Under this tab of Invoices, you will find an overview of all your received payments, open payments, payments, with or without a generated invoice, etc., allowing you to always keep track of your financial operations - Directly within your GolfSuite.

 

You have 2 sub-tabs available:

 

  • Invoice Report

  • Payment Report

 

You can Filter By with the following options, narrowing down your selection:

 

Filter By

Explanation

Filter By

Explanation

From and To

The date range you may freely define

Seller

Narrow down you selection to a specific seller

Business Unit

To narrow down your Business Unit if there are multiple

Invoice Tag

Only shows invoices with the defined tag

 

POS

Select between either:

  • Generated on POS

  • Not Generated on POS

  • All

 

Cancelled Invoices

Select between either:

  • Cancelled

  • Not Cancelled

  • All

 

Inverted Invoices

Select between either:

  • Reverted

  • Not Reverted

  • All

 

The Financial Report offers many options to narrow down your selection.

A few things to point out beforehand:

  1. Invoiced = The overall sum which has been invoiced in your GolfSuite.

  2. Payment collected = The sum which has been payed (thus, recorded in your GolfSuite).

  3. The Cash Book is not a part of the Financial Report (!) - No invoices are created there.

If there are major differences between these 2 total values for a specific timeframe & your selection, please narrow down the timespan, day by day, until major differences between

  • Invoiced

  • Payment collected

become apparent.

Then, head over to Invoices → Billing CRM.

Check for invoices during a specific timeframe using a broad range of filters available at your disposal.

Contact the Support-Team for consulting appointments if you require assistance.

Invoice Report

 

You can choose one of 2 options to Group By:

 

  • Article category

  • Product

 

The former is the standard. This enables you to group by categories, which will look like this:

 

You may click on “Product category” to open all the categories, enabling a more detailed view:

You can use any filter combinations to suit your needs.

 

← You have the option to print the current table shown by clicking on this button.

 

It will also consider if categories are shown completely or not, e.g. an example how it looks:

Only if an invoice has been created, it will be shown here.

E.g. If you manually add funds for an Electronic Wallet, or you have your POS configured to not create an invoice when adding funds to an Electronic Wallet, this will not be shown here.

Payment Report

 

← You may print any list by clicking on the blue Print-button. As always, depending on your selection, you can print a file with your current configurations being applied to the layout.

 

← Click on this button if you change any option under “Filter By”, to update your overview accordingly.

 

Under the 2nd sub-tab, Payment report, you will find a detailed overview of received payments. You have 3 options to Group By:

 

  • Chronological

  • Article category

  • Article category and Payment type

 

You have the following options available under Filter By to narrow down your search:

 

Filter By

Explanation

Filter By

Explanation

From and To

The date range you may freely define

Seller

Narrow down you selection to a specific seller

Business Unit

To narrow down your Business Unit if there are multiple

Invoices From and To

The date range of created invoices

 

POS

Select between either:

  • Generated on POS

  • Not Generated on POS

  • All

 

Invoice selection

Select between either:

  • With invoice

  • Without invoice

  • All

Invoice Tag

Only shows invoices with the defined tag

Payment method

Narrow down the payment method if needed

 

Chronological

 

This is the default method to Group By. Following information is displayed:

 

  • Date

  • Invoice (+Customer Name)

  • Seller

  • User

  • Payment Method

  • Sum

 

 

Here, you are capable to keep track of your received payments, with a focus on the chronological order.

 

You have the option to show received payments without a corresponding invoice:

 

 

Article category

 

If you click on the name of any green Article category, you will be shown a detailed overview of received payments for all articles/category:

 

 

It shows you:

 

  • Date

  • Invoice

  • Seller

  • User

  • Payment Method

  • Sum

  • Aliquot Amount

 

Article category and Payment type

 

This options lists you all the Article categories by Payment type.

As before, you can click on an a green Article category for a more detailed view. At the end of the table, the Total is shown for each payment method:

 

 

It will show you:

 

  • Date

  • Invoice

  • Seller

  • User

  • Payment Method

  • Sum

  • Aliquot Amount