Aim of the game: The aim is to play a ball (minimum diameter 42.67 mm, maximum weight 45.93 grams) with as few strokes as possible from a surface designated as a tee in accordance with the golf rules into a 10.8 cm diameter circular hole, usually several hundred meters away. As a rule, the golf course comprises 9 to 18 holes, which can be a total of more than 7,000 meters long.

If the ball cannot be played according to the rules (e.g. because it cannot be found anymore or because it has sunk into a pond), the golf rules provide for certain possibilities of resumption, but mostly with penalty shots. The sum of the shots until the ball is punched (golf shots + penalty shots) is called the score and is noted on a prefabricated result sheet, the so-called scorecard.

The menu

Overview

In the tournament overview, you will find all tournaments that have been created or already completed with the GolfSuite. You can filter by year, status or past or future tournaments.

Sort the created tournaments

To set a specific sort order, simply click on the columns (tournament number, date, tournament title, description, Tournament type, number of rounds, registrations or tournament progress).

Depending on the number of your 'clicks' it will be sorted either "Ascending" or "Descending" (see screenshot above).

Info about the tournaments printout can be found under Tournaments - Betting#Betting print options-Tournaments.

Depending on the number of your 'clicks', either 'Ascending' or 'Descending' will be sorted (see the sorting diagram in the figure above).

For information on how to print tournaments, see Betting Print, Export and Copy Options - Tournaments.

Tournament series

Procedure

Here you first create a tournament series and assign a name:

Then open the created tournament series with the red marked button:

Here you can see 3 options:

Selected Tournaments: The selected tournaments are used for the tournament series.

Now select the participants:

Printing options → Evaluation:

Now that the configuration is finished, specify whether you want to evaluate the results by "Aggregated" or "Eclectic" (click on "Print" and select an option):

Golf course data

Championships

Match Play is a scoring system for golf in which a player, or team, earns a point for each hole in which they have bested their opponents; as opposed to stroke play, in which the total number of strokes is counted over one or more rounds of 18 holes. In match play, the winner is the player or the team, with the most points at the end of the play.

Here you can easily create new MatchPlay

at the beggining you need to full the basis dates of the Championship:

then you can need to modify the settings:

You can choose between: Round Robin, KO system or Ryder Cup

and you can also decide if it s a team Matchplay or not.

After you save your settings you can choose the course:

For our example we choose a Round Robin without Teams.

Next step will be the registration.

After you set the maximum number of partecipants you will see the Rounds that will be creeted:

 with 6 registrations:

after setting the Ranking it will be enough to click on set Players to have the players in the Match.

Clicking on the pen next to the match will open the following window:

here you can choose the start date and the player who win and the score difference.

at the end you will have a ranking for the first round.

You'll do so for the next rounds and at the end you will have a total ranking with all rounds.

Hole statistics

Hole statistics can be called up at any time and filtered according to various criteria (date delimitation, selecting certain discounts, vw, etc.).

After the settings have been made, you must confirm your entries with the green filter symbol (see image below).

For information, see Betting Print, Export and Copy Options - Golf Course Tournament Statistics.

Re-publish tournaments

In this menu item, all tournaments can be sent again to your national association and Nexxchange.com and published again.

Create a new tournament

Path: Competitions → Overview

In the column " Date " the start of the 1st round is indicated, i.e. here is not indicated when the tournament starts (this indication is made under " Set up "), but in the round 1 under " Start times ".

Basic data

Now create the basic data of the tournament (name, date, registration deadline, public or not, Hcp limits, number of players and number of rounds):

After you have entered and saved the basic data, you can publish the tournament.

Groups

Now follows the first group division:

After that, you will get to the mask where you can / have to set up further data for this tournament.

Here you can easily see which data has not yet been stored correctly → GREEN = OK / ORANGE = settings still need to be defined here

Set up tournament

You are now already in the process of setting up the tournament.

Here you have the possibility to change the basic data again or to edit the groups.

Edit groups

Here the groups are displayed according to the HCP limits.

After entering the HCP and group definition, it is absolutely necessary to go to Save and not Exit immediately = otherwise, the values will not be saved.

The input is also accepted with a positive value and then converts it into a possible value (e.g.: Input 18 jumps to the next line -> -18 is saved).

By confirming the Range HCP the group below is already adjusted with -18 to -24 and so on.

Tags

In this mask, you already have the possibility to create tags.

Please read the detailed instructions/description under :

Tournaments - evaluation of a tournament with help of tags

Edit round

You can now modify each Round separately with the following Fields.

Tee Assignment

After choosing the course you will be redirected directly to the tee assignments. Here you must assign all the groups you have created!

When you see the message "All mandatory groups are assigned" (for both men and women), click Save to leave the tee editing page:

You can also define an age class for the group definition, which you must specify. The age class "overruled" the group distribution.

e.g.: You have defined the group distribution for the men in the tournament as follows:

GROUP A - 0,5 - 25,5 HCP - Tee Red

GROUP B - 25,6 - 45 HCP - discount yellow

We take the player Max Mustermann (31 years old), who has an HCP of -20,3.

If you do not enter an age group, Mr. Mustermann will be red in the group definition when teeing off.

However, if you want a certain age group to tee off from color, you can define the "General class" for "Men red" as in our example, for example for Mr. Mustermann.

So despite his HCP he will tee off at yellow instead of red → Age group "overruled" the group distribution!

HCP Calculation formula

Legend (using the game default):

Buzzer about all players

Average over all players

Number of players

 MAX represents the highest HCP value. MAX1-X represents the second-highest HCP value, etc.

MIN represents the lowest HCP value. MIN1-X represents the second-lowest HCP value, etc.

HCP1-X represents the HCP of the corresponding player in the squad.

Example

We set a Texas Scramble (Stableford with 3 players) (or the so-called Ryesome-Four):

An often used calculation method is:

HCP calculation formula MIN * 0.8 + MAX * 0.20 :

When the need arises, the win is so great (the 2452 team will be there to help them).

MIN * 0.8 + MAX * 0.20 = (12 * 0.8) + (15 * 0.2) = 9.6 + 3 = 12.6

Nominations and player search

It is important to start with the last name and then the first name. The longer the input, the faster the player can be found.
The results will be directly fetched live by the federation's server (caution with very common names).

Search function for double names
We will take Max von Mustermann as an example. Notation in the system:

First name: Max
Last name: von Mustermann

The system can now recognize by a simple comma where the last name ends and the first name begins (so it is now possible to narrow down more precisely what is searched for).

Wrong search: correct (possible) search
by Mustermann
If "only" this specification is used, the logic will continue to be used:
From -> stands for the last name
Mustermann -> stands for first name

Correct (possible) search
from Mustermann, Max
of Mu, Max (the name does not have to be entered completely - if the search is reduced to 1 player, it will be filled in/selected automatically).

Golf association

Data is fetched live from the federation and the player is registered after selection in the tournament.

Update (the following possibilities are still subdivided here):

Fetch HCPI from association (association server)

If it happens that a player has improved his HCP for a short time, but he has been listed with his old HCP for 1 week (example) at the tournament created with his old HCP, the function Update > "Compare" now asks if there are differences between the HCP of each player at the tournament and at the association.
If there is one, the current HCP of the association is shown in orange on the left, as shown above.

Sync Handicap for Round 1

pressing this button will synchronise playhandicaps and handicaps

Refresh

Assigns groups and tees according to handicaps

Registration

Visual representation 10 players are on the participant list (confirmed), 110 players still have room. As soon as the 111th player is on the list, the player is put on the waiting list and must be confirmed manually to participate in the tournament.

2 players are currently deleted or set to "Inactive". In order not to have to call these players again (in case of a change), you can "activate" them again by selecting the number in the first column and confirming that you want to activate them.

Search

Search for players on the entry list. The number is limited according to the entry. After deleting them, the total view of the nominal list returns again.

Editing the player

In the entries you have the possibility to edit the player:

Edit player

To modify players info it is sufficient to click on Edit player and the following window will appear:

Individual tee-off, gruppe, handicaps or playhandicaps

 you can - deviating from the settings you have made - specify the new setting. 

here an example how to modify the tee:

Send message

Content is entered by the user himself. Here you have the option to choose which communication channel to be used.
The prerequisite is, of course, an active entry under the customer data with e-mail or mobile number.

in the registrations  you can send a message with placeholder regarding the registrazione while in the round one you can also use those regarding the start time.

Online entries

After the settings have been made, the players can also directly register for tournaments with the association themselves. So that the club does not have to re-enter them in our suite, this function "downloads" all entries from the association.

Start tournament - Start list

Create start list: Used to create complex group layouts according to your own specifications.

Start List - Definitions:

Game type: Here it is basically "only" decided whether there is a normal start, or a cannon start (= of all tees is started at the same time).

Tees: If you want certain tees to start at the same time, you can select them and then 'Generate' (result: see screenshot above).

Special example: With a normal "game type" you can also start 2 groups at the same time by teeing off from different tees (screenshot below). For example, Tee 1 and 10 were selected here. According to the settings, the start times are then also clearly marked on the printout (start time list).

Start list - add more start time

If you want to add a new start time, you can simply click on the pencil icon to change it (see screenshot).

Start List - Add Pause

If you want to insert a break, you can change the time of the flight following like described before and then automatically change the following flights using the magic wand tool!

Timesheet

In order to give you an overview even under time pressure, there is the possibility to display the transit times (also called 'timesheet'). In addition, you have the option of printing the transit times in the desired order.

In order to access this information, however, you must first specify the duration of the holes so that they can be calculated. For this, you have to go to the menu item Tournament → Course data.

Here you first select the course, then a tee color. Now you will see the hole information, which you can edit and specify the duration:

After this information(s) has been stored, you can now view/sort/print the transit times.

Path (In the tournament round: (In tournament → Round 1 → Print → Timesheet):

Start the game in tournaments

Start the game in tournaments
Now that you have created a starting list, you can send the players to the round by Flight, Single or all together by triggering.

Mark players as...

Path: Tournaments → Round 1

It may happen that a player does not appear or is disqualified by unsportsmanlike conduct.
For these cases, there is the function "Mark as...".

• To mark a player as No Show (NS), the player must be at the start (" Start list " as shown in the figure).
• To mark a player as No Return (NR), the player must be " on the round ".

However, if the player is visually elsewhere in the tournament, you can always move him to the desired position with the button  and mark the deposited " Mark as...". function on the player.

Scorecard

The scorecard is a form to record the results in golf.

Since each golf course has its own special requirements, there is also a special scorecard for each golf course in which the results achieved - per golf course (the golfer says: per hole) - are noted. This scorecard takes into account the specific features of each golf course. In addition to the general information such as date, player name, handicap of the individual players, etc., the following information is particularly important:

Par
Length of the individual lanes - separate for men and women
net results
gross results
Stroke index (SI or HCP)
Course Rating (CR)
Slope value (SR)

Enter Score

After all tournament participants have finished the round, you will see the possibility to call up the scorecard:

Next, you will see an overview of all scorecards of the tournament participants:

After selecting the player, you now have the possibility to enter the score and save it:

After you enter all the scores you need to click on exit to go back at round 1 where you be able to see a ranking with the standard Prize classes Netto and Brutto:

If you want to add more prize classes you just need to go in the Prize classes menù and add new ones:

here you can choose to import the classes from another tournament or insert new ones pushing on the taste +:

The following window will open after you click on the + button:

Tournament conclusion

When all players did get a score you can enter the menù end where you can see the Rankings, print them or download them as you wish:

Create and print winner list

In addition to the result list, it is also possible to create a list of winners on which the special prizes can also be printed (screenshot below).

Now you can define how many prices there are in gross or net and in the individual groups.

Our example: Gross-Price Male

Make all settings one after the other and click on "Add price class":

This calculation takes only a few seconds and you can even calculate the next price class during it:

Double exclusion of prices:

What does gross before net or double exclusion mean?

If you win a gross prize, you will no longer receive a net prize, even if the player is at the top of the net rankings.

With the function "Mark Non-Unique" you will be shown those players who appear more than once in a prize category. Now you can remove the respective player from the net list.

Please note that special prizes are excluded from this rule anyway.

Remove player: Click on the rank of the player and on "double prize exclusion". The player will then be displayed as crossed out.

Here you also have the possibility to mark the player with "out of competition".

To add the next player to your list, simply increase the number of prizes with +. The next player will appear on the list.

Here you also have the possibility to delete individual price classes in order to create them again.

Special prices:

Also special prices like "Nearest to the Pin", "Longest Drive", etc. can be printed on the winner list.

Enter the name of the special price in the corresponding field or select a price from the list. You can enter anything you want in this text field, e.g.: "Nearest to the Line Jugend", ...

Now select the player and confirm your selection with "Add special prize".

The special prizes will be printed at the end of the winner list.

Card engraving in case of equal impact

The term card trick is derived from the fact that the final order is determined on the basis of the scorecards.

There are different ways in which card trick is used. This is determined under Tose Rules in the round settings :

Conclusion

At the end, you can - depending on whether the tournament was effective - publish.
In the display, you can see basic information about the tournament you have entered.
There are still 2 possibilities for selection when publishing:

Show registrations? the entries that were specified will not be published in the tournament information.

The tournament now has a close button. Returns to the table view of all tournaments.

In addition, you can now view the tournament at your association with the globe icon (should it be available = published).
ere you can decide which data you want to send to your association:

It is also possible to send your tournament data to our portal.
Here you can decide which data you want to send to the portal:

Timeout - Error message

If a timeout error message occurs when uploading the results, the problem is with the browser and not with the software. This often occurs when a window in the browser remains open for a long time and no further activities are performed.

Archiving

Every finished tournament can be archived. This means that later changes would be very difficult or impossible (e.g. delete a player, etc.).

Printing options - Tournament

In tournaments, you can use the print function in several areas:

• Tournament overview
• Refgistration list
• start list
• guest list
• scorecard
• Timing Sheet (transit times)
• Gross/net result list (age/group/discount/sex selection option)

 As a further option, you have the possibility to export the data as a .xls Excel file (where you can make any manipulations in the following).

 Finally, you have the option to save the view you are in to the clipboard. So you have the possibility to implement it into an existing file.

For a visual example, we have shown you the tournament overview:

Excel file:

Frequently Asked Questions - FAQ

When can I publish tournament data at the federation?

As soon as the basic data is available, you can start to publish data at the federation.

Depending on the area you are currently in ('basic data', 'entries', 'round 1', etc.), the relevant/existing association data (tournament info, entry list, start times, etc.) will be transferred up to this step.

How do I delete tournaments that have been sent to the federation?

Already published tournaments can be deleted by the federation.

How do I send the players to the round?

If you want to send all players to the start, you can do this with the button .

Additionally, there is the possibility to send players to the start per start time:

You only have to click on the start time you want to start.

How can I send the players back to the start?

This function is currently being applied to individual players. You can see the necessary button in the screenshot:

Why isn't the team HCP matching the number of strokes ?

When applying a hcp factor, the team handicap shown in the Registration tab remains the same. This is because we make a difference between the team handicap and the number of strokes for the team.

For example, a team has a team handicap of 15. If you decide to apply a hcp factor of 7/8, the team handicap will remain 15. But our system will calculate 13 strokes for the team (15 * 7/8 = 13,125).