Overview

Under “Day Reporting”, you can keep track of all transactions from each POS-Group defined in your GolfSuite.

You have the option to show an overview of all transactions and for each POS-Group.

Group By

You have the option to choose between these groups:

• Chronological

• Payment Type

• Product

• User

• Booking Reference

Choosing a specific “Group By”-Option impacts how you can narrow down your selection and the overall user-interface shown to you.

By utilizing different groups, you are able to narrow down your selection precisely, allowing you to evaluate the information you require for your accounting team or for your balance sheet.

Filter By

Depending on your selection, the overview will change.

The following sections serve as a quick referral as to which options you can use to narrow down your “Daily Reporting”.

Open

Chronological, Payment Type & User

If you choose to Group by either one of these entries, it will show you the following interface:

Open

You have the option to Filter by:

• Date From / To - Narrow down your selection to the specified timeframe

• Customer - Define a Customer

• Agent - Search for an agent (e.g. someone who refers Customers to your Golf Club)

• User - Search for transactions completed by a specified User

• Include Cash Book - Export with one of the following options →
  Register - Only shows what happened in the Cash Book
  
  

  
  All POS-Tickets - Shows exclusively all POS-Tickets, excluding the Cash Book
  POS: Direct Customer Funding (Without Invoice) - If you charge an Electronic Wallet without generating an invoice, you can check the completed transactions with this option
  POS: Tickets for Deposits: Shows tickets defined for deposit-payment(s)

• Amount From / To - Define a price range

• Payment Method - Filter for POS-Tickets paid settled with a specific payment type

• Without Accounts Receivable - Only show POS-Tickets paid with “Cash Payment Methods” (e.g. Cash, Credit Card, Electronic Wallet), excluding virtual Payment Methods (Invoice, Transfer, Deposit, etc.)

• Ticket - Filter a specific POS-Ticket

• Status - If you want to filter for all, non-deleted or deleted POS-Tickets

Product & Booking Reference

• Date From / To - Narrow down your selection to the specified timeframe

• Customer - Define a Customer

• Agent - Search for an agent (e.g. someone who refers Customers to your Golf Club)

• Product - Narrow down your selection to a single product

• Product Category - Narrow down your search to all products of a Product Categories (-WIP-)

• Main Product Category - Narrow down your search to all product of a Main Product Categories (-WIP-)

• User - Search for transactions completed by a specified User

• Include Cash Book - Export with one of the following options →
  Register - Only shows what happened in the Cash Book
  
  

  
  All POS-Tickets - Shows exclusively all POS-Tickets, excluding the Cash Book
  POS: Direct Customer Funding (Without Invoice) - If you charge electronic wallet without generating an invoice, you can check these transactions with this option
  POS: Tickets for Deposits: Shows tickets defined for deposit-payment(s)

• On behalf - Search for POS-Tickets with the following status:
  All - Show all POS-Tickets
  On behalf of - All POS-Tickets sold on behalf of another Seller
  In own name - All POS-Tickets sold directly by the Seller defined for this POS-Group

• Amount From / To - Define a price range

• Without Accounts Receivable - Only show POS-Tickets paid with “Cash Payment Methods” (e.g. Cash, Credit Card, Electronic Wallet), excluding virtual Payment Methods (Invoice, Transfer, Deposit, etc.)

• Text Search - Search for a specific set of characters (e.g. all 9H Greenfees sold)

• Discounted - Enables the search exclusively for discounted POS-Tickets

• Discount Name - The name of the Discount you want to search for from General Settings | Discounts

• Transaction Type - Goods input to show all refunds/input, Goods Output to show all outgoing products

• Ticket - Filter a specific POS-Ticket

• Status - If you want to filter for all, non-deleted or deleted POS-Tickets

The Report

Different reports (Group By) show different parameters.

There will be examples and visual aids to highlight the differences.

Chronological Report

It shows you:

• Date - The date when this transaction occurred

• Status - A green Tick if it was completed successfully

• Ticket / (Description) - The ticket-number + description, visible in the POS as well while editing the ticket

• Customer - The Customer chosen, the invoice for this transaction will be generated and found for this user

• User - The logged-in User which completed this transaction via the POS

• Payment Method - Which payment method was used

• Amount - The Gross Amount after applied taxes and the discount (if defined)

The product is shown with the following data:

• Invoice no.: - The referenced invoice

• Product - The name of the product

• Quantity - Quantity in (full) numbers

• Currency - The abbreviation of the used Currency

• Net - The Net value

• Discount - If defined, in numbers

• Disc. Net - Net value after applied discount

• Vat - Vat % in numbers

• Gross - Vat percentage of Disc Net + Disc Net calculated together

This includes both Cash & Virtual Payment methods.

← By pressing on this button, you can print the Chronological report in 2 different formats.

Preview Chronological - Without products

← Click on the Print- Button and choose “Without Products” to print this layout:

Preview Chronological - With products

← Click on the Print- Button and choose “With Products” to print this layout:

Report by Payment Type

Payment Type - Minimum View

This is the default overview:

It shows:

• Payment Method

• Amount / Payment Method

• Total (Sum) of all Payment Methods

← By pressing on the Print-button, you can print the Minimum View.

Preview Payment Type - Minimum View

Payment Type - Detail View

This is the in-depth overview if you Group By - Payment Type.

← Toggle it by clicking on this button.

It shows:

• Payment Type Name

• Date

• Status

• Ticket - The name of the POS-Ticket, including a note if defined)

• Customer - Who bought this product

• Amount - Total amount

The Total Σ (highlighted in the table with a bright gray / dark gray color tone) shows a Total Σ of:

• Each individual Payment Type (Cash, Voucher, VISA, MC, etc.)

• A Total Σ of each Payment Category →
  If you differentiate between VISA & MC →
  it shows a Total Σ sum of these individual Credit Card types.
  These categories are pre-defined in your GolfSuite and can not be changed (see →Payment Methods)
  
  

• A POS Total Σ during the defined timeframe.

Clicking on a POS-Ticket shows the detailed overview for this transaction:

It shows, in addition to the aforementioned parameters:

• Invoice no.: - The referenced invoice

• Product

• Quantity

• Currency

• Net - The Net value before applied Vat

• Discount - If defined, in numbers

• Disc. Net - Net value after applied discount

• Vat - Vat % in numbers

• Gross - Vat percentage of Disc Net + Disc Net combined

Preview Payment Type - Detail View - Without products

← Click on the Print- Button and choose “Without Products” to print this layout:

Preview Payment Type - Detail View - With products

← Click on the Print- Button and choose “With Products” to print this layout:

Report by Product

Product - Minimum View

This is the default overview:

It shows:

• Category - The name of the product Category

• Cat. Tax - The defined Tax for this product Category

• P/U - The Price/Unit

• Currency - Currency received

• Cost - Expenses for this product (e.g. refunds)

• Margin - The profit margin

• Net - The Net value before applied Vat

• Discount - If defined, in numbers

• Disc. Net - Net value after applied discount

• Vat - Vat % in numbers

• Gross - Vat percentage of Disc Net + Disc Net combined

The Total Σ (highlighted in the table with a bright gray / dark gray color tone) shows a Total Σ of:

• [Seller_Name] Total Σ - The total sum of sold products across all product Categories.

• POS Total Σ - The total sum of sold products across all product Categories and Sellers.
  This is naturally influenced by your Filter By - Options.

Product - Minimum View Preview

← By pressing on the Print-button, you can print the Minimum View.

Product - Detail View

This is the in-depth overview if you Group By - Product.

← Toggle it by clicking on this button.

It shows, ordered after each product Category:

• Product - Name of the product sold

• Article Number - The product reference

• Quantity

• Currency

• Cost - Expenses for this product (e.g. refunds)

• Margin - The profit margin

• Net - The Net value before applied Vat

• Discount - If defined, in numbers

• Disc. Net - Net value after applied discount

• Vat - Vat % in numbers

• Gross - Vat percentage of Disc Net + Disc Net combined

The Total Σ (highlighted in the table with a bright gray / dark gray color tone) shows a Total Σ of:

• A Total Σ for each individual product Category.

• [Seller_Name] Total Σ - The total sum of sold products across all product Categories.

• POS Total Σ - The total sum of sold products across all product Categories and Sellers.
  This is naturally influenced by your Filter By - Options.

Product Detail View - Without Products Preview

← Click on the Print- Button and choose “Without Products” to print this layout:

Product - Detail View - With Products Preview

← Click on the Print- Button and choose “With Products” to print this layout:

Report by User

User - Minimum View

This is the default overview:

It shows an overview of the transactions, split per User.

Preview User - Minimum View

← By pressing on the Print-button, you can print the Minimum View.

User - Detail View

This is the in-depth overview if you Group By - User.

← Toggle it by clicking on this button.

Clicking on a POS-Ticket shows the detailed overview for this transaction:

It shows:

• Invoice no.: - The referenced invoice

• Product - Name of the product sold

• Quantity

• Currency

• Net - The Net value before applied Vat

• Discount - If defined, in numbers

• Disc. Net - Net value after applied discount

• Vat - Vat % in numbers

• Gross - Vat percentage of Disc Net + Disc Net combined

The Total Σ (highlighted in the table with a bright gray / dark gray color tone) shows a Total Σ for each user.

Preview User - Detail View - Without Products

← Click on the Print- Button and choose “Without Products” to print this layout:

Preview User - Detail View - With Products

← Click on the Print- Button and choose “With Products” to print this layout:

Report by Booking Reference

Booking Reference - Minimum View

This is the default overview:

It shows:

• Booking Reference - Product(s) sold by Booking Reference

• Quantity

• Currency

• Cost - Expenses for this product (e.g. refunds)

• Margin - The profit margin

• Net - The Net value before applied Vat

• Discount - If defined, in numbers

• Disc. Net - Net value after applied discount

• Vat - Vat % in numbers

• Gross - Vat percentage of Disc Net + Disc Net combined

Preview Booking Reference - Minimum View

← By pressing on the Print-button, you can print the Minimum View.

Booking Reference - Detailed View

This is the in-depth overview if you Group By - Booking Reference.

← Toggle it by clicking on this button.

Clicking on a POS-Ticket shows the detailed overview for a product:

It shows, in addition to the aforementioned parameters:

• Invoice no.: - The referenced invoice

• Product

• Article Number - The product reference

• Quantity

• Currency

• Cost - Expenses for this product (e.g. refunds)

• Net - The Net value before applied Vat

• Discount - If defined, in numbers

• Disc. Net - Net value after applied discount

• Vat - Vat % in numbers

• Gross - Vat percentage of Disc Net + Disc Net combined

The Total Σ (highlighted in the table with a bright gray / dark gray color tone) shows a Total Σ of:

• [Booking_Reference] Total Σ - The total sum of sold products across all products with this reference.

• POS Total Σ - The total sum of sold products across all product Categories and Sellers.
  This is naturally influenced by your Filter By - Options.

Preview Booking Reference - Minimum View - Without Customers

← Click on the Print- Button and choose “Without Customers” to print this layout:

Preview Booking Reference - Minimum View - With Customers

← Click on the Print- Button and choose “With Customers” to print this layout: