Cash Book

Owned by Domenik
Last updated: Jul 21, 2023
5 min read

Overview

 

This tab is dedicated to the POS-Device / Cash Register and managing internal and external transactions affecting the POS-Device / Cash Register, generating Cashier’s Reports, opening and closing the POS-Device (in Nexxchange) and checking the history.

 

POS Information and Signout

 

 

Each payment type categorized as “Cash” in Payment Methods is accounted individually for, as seen in the Screenshot.

How to Signout of this POS-Device

 

 

→ To sign out of this POS-Device, click on this blue Signout-button

 

 

This leads you back to the UI to choose the correct POS-Group and POS-Device:

 

General Information

 

In the upper bar with a grey background, it shows you:

 

  • Name of the POS-Device (POS-Wiki-1)

  • Name of the POS-Group (POS-Wiki)

  • The current balance of this POS-Device / Cash Register.

 

Under the tab Cash Book, briefly explained, you can do the following:

 

  1. Check the amount of (each payment type defined as) Cash which is currently in this POS-Device / Cash Register.

  2. Take Cash in or out of the POS-Device / Cash Register, defining if either as:
    Income/Expense for external transactions which affect the current balance of the POS-Device / Cash Register, for exmple, you define an Expense to pay a maintenance company, taking the money from the Cash register.
    Cash In/Cash out, e.g. you take Cash out of the Cash register and put it in the safe.

  3. Change the booking reference of these external process or make a Balance Split.

  4. Close the POS-Device (in Nexxchange) and generate a Cashier’s Report.

 

 

 

The first table shows the following information:

 

  • Date - The date you manually changed the balance of the POS-Device / Cash Register

  • Amount - The total amount added or subtracted

  • Balance Split - If defined, it shows each position and its:
    - Amount defined
    - The Vat (USt in this case) for the specific position
    - The Booking Reference

  • Currency

  • Payment Kind - One of 4, for the Cash Book exclusive payment types:
    - Cash In
    - Income
    - Expense
    - Cash Out

  • Description - If defined, optional

  • Reference - If defined, optional (e.g. payment reference)

 

If you click on this UI-element next to the column “Accounting reference”, a detailed overview (including the note, if defined) for this action will be shown:

 

 

The second table shows the history of this POS-Device.

 

Including:

 

  • Date - The date this action transpired

  • Action - What happened (POS-Device opened/closed for instance)

  • User - The User who performed this action

  • Type - Currently differentiates between “Open / Closed”.

 

Adding an amount of Cash to the POS-Device / Cash Register

 

There are 2 different kinds of adding money to the POS-Device / Cash Register - Income & Cash In.

 

 

 

→ Click on this green button to start the process of adding Cash to you POS-Device / Cash Register.

 

 

Cash In

 

You choose this option if you simply shift add money to your Cash Register.
Nothing is sold during the process.

E.g. you use this if you put money from the safe into your POS-Device / Cash Register as exchange money.

 

 

Income

 

If there’s an external transaction happening (outside of Nexxchange) and the money goes into your POS-Device / Cash Register, you choose this option.

E.g. a Back-Office sale in Cash which is put in the POS-Device / Cash Register.

 

Taking an amount of Cash out from the POS-Device / Cash Register

 

There are 2 different kinds of taking money out of your POS-Device / Cash Register - Expense & Cash Out.

 

 

 

→ Click on this red button to start the process of taking money out of your
POS-Device / Cash Register.

 

 

Cash out

 

You choose this option if you take money out of your Cash Register.
Nothing is refunded during the process.

E.g. you use this if you put money from the POS-Device / Cash Register and add it to your money safe.

 

 

Expense

 

If there’s an external transaction happening (outside of Nexxchange) and the money goes out of your POS-Device / Cash Register, you choose this option.

E.g. a Back-Office refund in Cash which is put in the Cash Register, or you pay a maintenance fee in Cash.

 

 

Please be aware that these are examples to show you how you could utilize the fields. You are not required to enter anything except the Payment Type, the Payment Method, Amount & Currency.

The Reference could be the number of the external reference of the transaction, if it exists.

Income and Expenses can be anything involving another company or a customer, a transaction which impacts the current amount of cash in the POS-Device / Cash Register balance - Outside of the regular daily business.

 

Closing the POS-Device and generating a Cashier’s Report

 

If you left-click on the Grey Bar (which shows the current Cash balance), you can generate a Cashier’s Report:

 

 

Define a Note (optional)…

to generate a Cashier’s Report.

 

This will close the POS, which you can check in the History.

 

 

If you sell a product on the following day, it will automatically open and also create an entry under History.