The menu
Managed Golfclubs
Here you can specify which default values are to be used in each area.
| Field | Explanation | Note |
|---|---|---|
| Payment category | When a new member is created, it is always assigned the payment category selected here. | This is used to separate, for example, invoices, annual accounts or leases. |
| Display category guests | When creating a new day guest, the display category selected here is always displayed. | You can also adjust this here afterwards. |
| Display category Members | When creating a new member, the display category selected here is always displayed. | Also here you can adjust it afterwards. |
| Membership number generator | When creating a new member, the next possible number is automatically assigned by the selected generator. | You can change this number in the process while creating the member. |
| Member type | When creating a new member, the member type specified here is always assigned. | You can also change this here afterwards. |
| National association | The association to which the search functions are sent is specified here. | These settings are automatically adjusted. |
| Region | Enter a search reference here. This information is used, for example, to check in the background which area code is applicable when a telephone number is entered. | This specification has more of a technical background, which is why you can skip it, as it is already specified. |
Login data - Association interface
Access can be found via : Managed GolfClubs → Login data (see screenshot below)
Here you enter your access data, which you receive from the association.
Access data
Please make sure that the entered data is correct. Without this information, several services cannot be used (player entries in tournaments, player uploads and downloads, association searches, etc.).
Remember also that if you change your password directly at the association, you also have to enter the change here!
Customer classification
Path: Club Management → Managed GolfClubs → Customer Classification
Here you can create and customise membership types and their representation in the start times program.
Membership Types - Create member
Path: Club Management → Managed GolfClubs → Customer Classification → Membership Types
With the symbol 
and a name entry, you can already create a new member type:
Meanwhile, a new invoice template (without content) is created, which you can fill with articles.
Please note that to finish creating a membership type, you must remember to add a product for the billing templates (billing templates - see below). To see how to add a product, please address the following link: Creating products
Membership Types - Number of your members and member types
Here you also have the possibility to edit your memberships, create new ones and read out how many members you have for which member type.
You can export this list as usual in the table view via the PDF/Excel icon for further processing.
Deletion procedure
Please note that it is only possible to delete a member type if it is no longer assigned to a member. The same logic applies to the display categories and customer tags.
Display categories
Path: Club Management → Managed GolfClubs → Customer classifications → Customer category
If you want to create a completely new category, proceed as follows:
First you create a category. Here you can/must specify whether you also want to use this as a member category.
This is activated by the checkbox:
Member category
If you have selected the 'Member category' checkbox when creating the category, you can only assign it to customers who are listed as members with you.
We advice that you have at least one for members and one for guests.
After you have created the category, it is now the turn for the display category.
You select the category for which you want to create a display:
- You select the category for which you want to create a display category.
- Then use the button
(in the lower area) to create your desired display category or "customer sub category".
Now you can test/select this category for an existing customer and it will also be shown in the calendar with a colour, if you have chosen one for the customer sub category.
You can also find out how to edit/change existing ad categories under : Members - Customer Management#Customer Management Display Categories
Customer tags
You will find the explanation under this heading: Members - Customer Administration#Customer Administration-CustomerTags
Billing templates
Path: Club management → Managed Golfclubs → Billing Templates
The following logic (or structure) has been entered here for your overview:
Now to the implementation in the GolfSuite:
The invoice templates are created automatically, but without content, after you have created a member type (How do I create a new member type: Member Type - Create Member).
To add another billing template, you must pick a template name, a seller and a customer filter.
Customer filter
An automatic CustomerFilter ensures that all customers whose criteria match this template are included. This ensures that the created template also appears to the customers.
A CustomerFilter is automatically created by creating a member type and only needs to be assigned by you when creating a template.
After you have added a billing template, you can add articles or article collections to set the price for the billing template after selecting the invoice template in the lower area (open by clicking on the respective billing template).
Here you can enter information about the article:
Period
Here you indicate in which time periods this article is charged e.g. quarterly. If we assume, however, that you charge only 1 x per year, this article will be charged 4 x.
Under Golf Suite you are able to add the courses that you have in your golf club. To add a golfcourse you press the plus in the bottom of the table and must fill out the following information:
Is Active: This should be marked if this is an active golf course
Business Unit: The business unit it belongs to, in case you are managing more than one golf club, for example.
Name: Name of the golf course.
Play Duration: The duration it would take to go through the golf course.
Color in Calendar: What colour it will be displayed as in your calendar.
Description: If you have one.
Online available: if you want this golf course to be bookable online.
Sort index: In what order it should come in your teetime calendar.
Reply To Email Address:
Default Male TeeOff: The default teeoff for men.
Default Female TeeOff: The default teeoff for women.
You will find further explanation under this link about how to set up your TeeTimes and golfcourses:
TeeTimes - Tee-off times#T Tee-off times - bookable places
Other Golf Clubs
All data for other golf clubs can be found and downloaded here.
Business structure
You can start building your golf club by first selecting the seller.
If the seller is missing or not created, you can create a new one 
:
In the appendix, you can now add a location and a section in the Business Structure area:
Now that you have a section, you can add the storage locations to it (see above).
Template
Revenue management
Export Configuration
Access: Tenant Management → Export Configuration
Quick access: Use the "Quick Search" 
to find the export configuration.
With this you can start the configuration.
The following areas are now defined here:
| Field/range | Explanation | Note |
|---|---|---|
| Active | Here you set whether you want to release this configuration.Thus the use is permitted. | If you do not activate it, you can still save it, but it is not offered anywhere. (Idea: e.g. make the entry now and use it later, if necessary). |
| Export header | Here the 1st line is used for the names of the fields. | If this is not selected, the 1st line starts immediately with the data of the 1st customer. |
| Name | Designation for your export configuration. | |
| Range | Here you specify where you need this export configuration. If, for example, you set Invoice, this export will be displayed in the invoice overview. | For each configuration the specification is only possible for 1 area. |
| Export format | Here you set in which format the export is proposed by default. | When exporting, you can change the format of the file again. |
| Available fields | These fields are available to you. | If certain fields are missing, please contact Nexxchange Support. |
| Selected Fields | These fields are explicitly applied during application. | These fields will be exported. |
Basically there are the following 2 points, which must be considered here:
- Which data do you need?
- How do you want the data to be displayed (sorting, format, ...)?
In the export configuration (above) the question 'Which data is required?
In the table view in each area, the sorting and formatting is implemented.
Here you must - before you export - adjust the view (sorting in tables under : General Information#Tables(Grid)).
You can achieve the restriction of the desired list faster in combination with the filter function (Filter function: General information#Filter function).
Finally, you can start the export by triggering it with 
.
The export will then be downloaded and you can still continue working. You can find more detailed information on this under : General Information#Long-term Processes
Dashboard
TeeTime Statistics
Configuration
With the right permissions it is possible for you to design the visual representation of the statistics for the green fees.
Open Dashboard
More information under: TeeTimes - Tee-off times#Tee-off times statisticsTeeTimes
Self-service terminal
The self-service terminal contains several functions that are available to you:
- Leaderboard (tournament module)
- Start time calendar for an external monitor (e.g. in the foyer)
- Start time calendar for the Marshall
- Own mask to mark a player as having arrived by means of magnetic card reader
Settings for the Self-service terminal
No additional user is required for the Self-service terminal settings (= no concurrent user)
Please note that the devices you want to use must be connected to the Internet and authenticated using static IP.
Leaderboard
Path. Tenant management→ Configure Self-service terminal
The following steps must be followed to set up the Leaderboard:
- The device on which you want to set up/display this mask must have Internet access (PC/Laptop/Touchscreen incl. WLan Stick or LAN cable....).
- A user with access and sufficient authorisation to the GolfSuite must now log in once.
- Configure Self-service terminal:
In the " image " below you can see the settings you have to make.
You set the setting to 'Active', select the function Leaderboard and insert your IP address by simply clicking on 
it and automatically entering your address.
IP Address
Please note that in the case of a dynamic IP address, your access is no longer granted due to the changed address. In this case, your computer administrator should change it to a static address. However, you also have the option of assigning any identifier, e.g. 'Reception', instead of the IP address. With this identifier in the URI you can then access the Self-service Terminal from any device with an Internet connection. For this it is sufficient to simply add ?device=Reception to the normal URL of the Self-service terminal.
Now that you have made the settings, all you have to do is open the Leaderboard:
Path. Tenant management → Self-service Terminal → Open
Automatic logout of the user
- After you have made the settings and opened the Self-service Terminal, you will be logged out automatically. You don't need a user now, because the authentication is done via IP address.
- The Leaderboard always shows you the tournament that will take place today, e.g. if you have entered today under Set up in the tournament system, the results of this tournament will be displayed (if available) (the next day the Leaderboard will be 'empty' again, because the tournament "expired").
It is also possible to see the groups separately. You just have to add to the link http://XXXX.nexxchange.com/XXXXX/selfServiceTerminal/renderSelfServiceFunction -→ ?device=clubhouse&showgroups=1, e.g. http://XXXX.nexxchange.com/XXXXX/selfServiceTerminal/renderSelfServiceFunction?device=clubhouse&showgroups=1
Start time calendar for the Marshall
If you want to offer your Marshall the possibility to view the start times on the golf course, this function is just right for him.
The procedure for the Self-service Terminal settings is the same as above, you just select a different functionality.
In the " image " below you can see the settings you need to make.
Now that you have made the settings, all you have to do is open the Self-service Terminal:
Path. Club Self-service Terminal Open Club → Self-service Terminal → Open
Automatic logout of the user
- After you have made the settings and opened the Self-service Terminal, you will be logged out automatically.
- Settings for the TeeTime calendar can be adjusted individually in this view (if and how many days in advance the start times should be visible, colors, size). For this, please contact the Nexxchange support.
Mark players as arrived via Self-service terminal
A further function in the self-service terminal is the marking of players as having arrived, using magnetic card readers.
This ensures - even when the secretary's office is busy - that a proper and correct list can be kept with no-shows.
The procedure for the Self-service terminal settings are all identical:
In the " image " below you can see the settings you have to make.
You set the setting to 'Active', select the Greenfee_set_arrived function and add your IP address by simply clicking on it , which will automatically enter it for you.
Now that you have made the settings, all you have to do is open the Self-service Terminal:
Path. Club Self-service Terminal Open Club → Self-service Terminal → Open
Automatic logout of the user
- After the settings have been made, you will be logged out automatically when you open the self-service terminal.
- Please note that this function accesses existing customers in your GolfSuite. If, for example, a new guest/member arrives and uses this function, he/she must first have been created by you as a guest/member (which is normally the case with existing TeeTime bookings anyway).
