In this part of your GolfSuite, you can:

1. Create, manage, edit, search and order all of your Products, including:
   - Category
   - Business Unit (mandatory for Products without stock, e.g. Membership Fees)
   - Product Reference (until sold once, not changeable afterwards)
   - Price
   - …and more.

2. Check each individual Products and define various elements, like stock and Supplier
   or
   Define a Bill of Material for a Product without a stock

3. Assign Suppliers to your Products

4. Assign Product Facets and Product Tags

5. Check if the Product is part of a pre-defined Bundle

6. Define a Product with variations (of your choice, freely definable)

7. Define Product linked to another for Cross-Selling

The Overview

These are functionally the same as in the Table Overview, but in the shape of a Dropdown-Menu of the already created Main- and Sub-Categories.

The table shows various information about your Product(s):

• Product Reference

• Name

• Description (optional)

• Price - Selling Price

• VAT

• stock - If defined, shows the current stock in numbers

• Main Category

• (Sub)-Category

• Facets

• Seller

• Business Section (mandatory)

• On behalf - if defined, this impacts the printed Receipt

There is a slight difference between Products with a stock and those without

Products - General Information

Once you click on a Product, additional information will be displayed below Informations:

Products with stock (e.g. Pro-Shop Products, Beverages, etc.)

Informations (= in-detail overview of a Product)

Sub-Tabs next to Informations

Inventory

Here you can check the “In Stock” amount of a Product and which locations have how much stock left.

You can see the following information:

• Location - name of the Location (=storage unit)

• Stock Quantity - Current stock for this Location

• Blocked Quantity - May only be defined when creating a Product, blocks a specific amount to not be sold

• Stock Control - May only be defined when creating a Product, enables additional options regarding quantity you may define (and also see in the overview):
  - Low Stock Quantity: If this threshold is activated, order additional copies of the Product
  - Order Quantity: The general Quantity you should buy the Product in
  - Minimum Order Quantity: Do not order less than this Quantity in numbers
  - Maximum Order Quantity Do not order more than this Quantity in numbers

Adding a new Location

→ Click on this button to add a new Location (stock management) for this Product:

→ Click on this button to save your selection.

Once a new Location has been added, you can see it below your (total) Stock Amount:

Stock Movements

This table below your defined Locations of the existing stock shows you the history of all the movements:

It shows you:

• Date - when the movement occurred

• Qty. (Quantity) - quantity affected (positive or negative in numbers)

• User - which user changed the stock with the displayed movement

• Type - what actually transpired, we differentiate between:
  - Movement: Performed in the overview
  - Sales: Sales/Refunds at the POS
  - Inventory: If you defined a Stocktake, the difference will be shown (the Inventory Date is referred)
  - Delivery Note: If a difference has affected the stock using a Delivery Note

• Description - if defined, optional

Supplier

Shows you On behalf (if defined) and Suppliers (if defined, multiple are possible) of this Product.

On behalf

This can be defined for each individual Product and is being used if a specific Seller sells Products from a different one.

Click on this button to create a Representation:

You can define a Seller or Supplier in your GolfSuite as the Third Party:

You have the option check either On Behalf or On Account, or both. This affects the text of a future receipt at the POS. This does not affect already created Receipts.

You may still change the Seller if you manually rename it in this dialog window, clicking on this button:

Supplier

→ Click on this button to create a Supplier for this Product:

You may set up multiple Suppliers:

Product Facet

Here you can define a Facet (or multiple ones) for a Product, which can be freely defined and added/removed, depending on your needs.

Adding a Product Facet

→ If there are none defined, click on this button to start adding Product Facets to your Product:

This opens a new Dialog window, where you can define a singular or multiple Facets for this Product:

→ If you hover over an existing Facet, click this icon to immediately remove the Facet from this Product.

→ Click on this button to add a new Facet to this Product, resulting in an additional line:

→ Once you are done, click on this button to add your selection to the Product.

Deleting and Editing Product Facets

→ Click on this button to start deleting all the assigned Product Facets of a Product:

→ Click on this button to open a new dialog window to edit the assigned Product Facet(s):

Click on the same button again to save the changes.

→ If you hover over an existing Facet, click this icon to immediately remove the Facet from this Product.

→ Click on this button to add a new Facet to this Product, resulting in an additional line:

Product Tag

Here are the Product Tags, which are primarily defined and edited under POS - Settings (General Settings):

You can also add or remove them directly in Product management - Overview.

It shows the sorting Index of the assigned Product Tag, the name of the Product Tag, Color and Icon (if defined).

Assign a new Product Tag

Assign a Product to an already defined Product Tag and check which are already assigned to it.

→ Click on this button to start assigning this Product to a pre-defined Product Tag:

A new dialog window opens, in which you search for the name of the Product Tag and finalize it by clicking on the green button to save the assignment.

Remove an existing Product Tag

→ Click on this x-symbol to remove an assignment to a Product Tag.

This results in the Product not being available at the POS under the removed Product Tag.

Bundle

If you pre-define a Bundle (= Article Collection) while creating this Product, it can be visually seen below the Product:

Aside Order Items

Here you can add Variations to a specific Product. These can influence the amount and, for instance, reflect a different quantity (0.25l, 0.5l and 1l), an additional item with no need to define as a stand-alone product or simply affect its presentation or appearance without a change in price:

→ Click on this button (next to a variation) to delete an existing assignment.

→ Click on this button to open a new dialog window:

Enter the name of the already existing variation and then click on it in the dropdown menu to select an existing one:

→ Click on this button to create a new variation:

→ Click on this button to save the new Aside Ordering Item (= variation):

→ Click on this button to edit an already selected variation:

→ Click on this button to save the change.

These can be set up the way you require it, e.g. selectable variations of food / beverages, either leading to a price increase, decrease or not affecting the price at all.

Click on the Product at the POS, e.g. click on Apple-Juice (0.5l) / Cappy:

Click on either of the defined variation(s):

→ Click on the green plus-button (Add selection to ticket) to add this variation to the POS-Ticket:

This will also be reflected below the name of your chosen Product in your POS-Ticket:

Cross Selling

Here, you can add Products linked with this Product:

→ Click on this button to open a new dialog window to link another Product:

→ Click on this button to delete an existing assignment for Cross Selling.

E.g. once I choose the Apple Juice in my POS, you will see an overview of all Products linked using Cross Selling, shown below Recommendations:

Click on a Product, e.g. in our example Apple-Juice (0.5l):

Under Recommendations, you can now choose Burger - click it to immediately add it to the POS-Ticket:

→ In case you decide not to add any other Product or choose a Variation, simply press on this button to add only the original Product to your POS-Ticket.