The administration of articles and merchandise management can be found under the menu item articles.
This includes sub-items such as delivery notes, order forms, inventory list, etc..
The menu
Article overview / Edit article
You can access the article overview via the menu item'Articles', or via the'Quick search' (as explained under General information#Menu guidance).
Here you see the possibilities to limit the articles by main category, category, or both combined.
For help on sorting and explaining the buttons, see General Information#Tables(Grid).
Article number: You can assign this yourself. If you select a category when creating the article whose article number is assigned by the number generator, you see the last number assigned:
The article numbers must be unique. It is not recommended to change or reuse 'old' article numbers. This only leads to confusion during data export, reconciliation with accounting, etc.
This article number is intended for the club internally and should not be confused with the supplier's article number.
Article name: Name of the article
Description: Here you can enter further information to complete the article.
Sales price: You define the unit (for example, euro) and payment type (gross/net) in which it is created.
Tax rate: Here you can see the tax rate that applies to this article.
Stock: The current stock level of the article.
Main category/category: Here you sort by the respective selection.
Specifications: Here you can see whether characteristics for this article are stored (e.g. color: red, pattern: squared, size: XL, etc.)
Seller: This seller is the one who sells this item from a business point of view.
Creating Articles
In the upper area you see a menu guidance, which gives us 2 important information:
- ... where you are
- ... missing information necessary to complete the article (green = input OK or not necessary, orange = required information missing).
Background Green: This page was called once + the information is OK.
Font Green: You do not have to edit this page, but you can still enter information about the article.
Font Orange: The necessary information about the article is missing here, which is why the article cannot be created in this state.
With basic information and stock levels, there is enough information to create an item.
The explanations for all steps (create article) are as follows:
Area - Basic Information
A - General information
(the following logic is applied to the entire article flow: With Save the article is created at any time, with Continue you always jump to the next area).
Seller: This field assumes that a seller has already been created.
(separation of employee/article/statistics/authorizations etc.)
Article category: Separates articles, e.g. at the POS for better listing (categorically), is used for evaluations.
Item description: is a required field.
Item number: Depending on the selected article category, whether mandatory field or not (if no number generator is stored, it is a mandatory field).
B - Price information
Sales price: The actual value of the item is defined here.
Currency: Currently only Euro is available.
Price basis: net/gross.
Tax rate: The corresponding tax rate must be selected here.
C -Other information
Units: Here you can select existing ones. With the 
button it is possible to create a new unit in the workflow.
Availability: Options are divided into Prohibit, Allow and Backoffice (here an article can be created and only released later e.g. = Prohibit)
Area - additional information
A - Additional information:
Short name, description and memo
Period: This is specified for articles that are allocated at periodic intervals, for example, rental articles.
B codes:
Article Barcode: The barcode of the article is stored here. With a barcode device, this article can now be recognized and selected.
Booking reference: currently no function.
C - Representation:
Color & Symbol: is for visual display at the cash desk (the short name is displayed in this color or symbol).
D - Classification:
Article Type: is currently divided into'Greenfee' and'Other'.
By specifying'Greenfees' you can create groupings in the TeeTimes. This makes it possible for you to specify a 9-hole booking in more detail in further steps, for example.
(more information: TeeTimes - Tee times#Book tee times)
Area - Stock information
Here you differentiate whether you want to maintain a stock level or not (this information is therefore necessary).
Keep inventory
If you want to maintain a warehouse stock → Select warehouse stock information:
After you have done this, you still have the option described under point A to enter order information for the article.
A - Stock monitoring: Used to cleanly manage information to make inventory and ordering more efficient.
B - Storage locations: Specifies where the item will be stored.
Stock monitoring is again available under the storage location. You can therefore only monitor stock for this warehouse.
C - Supplier: This is where the data is stored for:
Supplier: Here you specify who delivered this article to you.
Supplier article number: You can use this article number to place an order (internal article number with the supplier).
Barcode supplier: As an alternative to the supplier's article number, there is also a'barcode supplier' (internal barcode number at the supplier).
Purchase price/currency/price basis/tax rate: Here you enter the actual data for the purchase of the article.
Do not keep inventory
If you do not want to keep a stock → Select Other (the 2nd option after 'Stock information'):
Period: See illustration above.
Section: Is copied from the business structure. For more information see Golfclub#Business structure.
Once you have entered this information, you can complete/create an article (if all other information has been entered).
Area - Characteristics
All characteristics for the article are stored here.
If these do not already exist (color, clothing size, etc...) you can create them with theButton (in the process). The same applies to the facets (red, yellow, X Large, XX Large, etc.).
When you enter the facets, the bottom left-hand corner shows whether this article has already been created.
If such articles already exist, you will see a small table showing how they already exist (this will help you to avoid duplicates).
IMPORTANT
Please note that you can only add 1 facet to each article per characteristic.
So if you have created a sweater in red, you have to create a new article for another sweater in yellow!
However, you do not need to enter all the data again here. The automatic copy/paste logic creates a duplicate here, for which you only have to enter the article number + storage location.
Duplicate article
To duplicate an article, you must create a new article. You can do this via theButton. You will then immediately see the article search on the left-hand side.
Specify the item you want to duplicate. Afterwards you can use theButton, all information for the new article, except the article number + the storage location incl. quantity (these must be entered manually, because different information could exist).
