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POS Information
This will show an overview of all the POS (Point of Sales)-Groups created in your GolfSuite. Various things can be adjusted here and are essential to set up a POS-Group correctly.
General Settings
Here, you may adjust different settings for the POS-Group(s). The menu will look like this:
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POS-Configuration is done by the Support-Team. We advice against changing anything except the name. Please consult us if you require any changes so everything is set up correctly. The following information serves primarily for your understanding. |
Groups
The following options are available:
← Click on this button to open an overview of the selected POS-Group’s configuration and its last edit.
← Click on this button to open a new dialog window to edit settings:
You may define:
Group Name - Name of the POS-Group
Group Number - Number of the POS-Group
Ticket Number Generator - The number generator which is used for the POS-Receipts
Seller - Only articles of this Seller can be sold and found (mandatory)
Storage Location - Defined during onboarding. Automatically tracks movement in case you sell or refund articles for which Inventory is defined. Only one can be chosen
Business section - Assign a business unit to this the POS-Group. It is important to have the correct Business Unit selected, in case you have multiple business units
Customer - The default customer used at the the POS-Group, by standard, it’s Day Guest (or something similar)
In case you accidentally overwrite its name, you can check its current name here.Invoice Print Mode - The default print-mode used if you open a POS-Ticket
Publish Invoice - A legacy-function, may be ignored
Only show articles in stock - Will automatically filter articles, so products not in stock will not be shown
Merge Ticket Items - Default is ticked. Automatically merges multiple, added articles
E.G. you add the same greenfee thrice → If this option is ticked, the quantity will update
If not → The article is listed 3 times separatelyOutstanding Invoices of Customer - Notifies you about outstanding invoices still not paid by a customer
Amount Treshold - Default set to 0,00. Lets you control the colored bar below a customer, notifying you visibly about the outstanding amount of this customer’s invoices (green-orange-red):
Invoice Customer Account Funding - Generates an invoice when you charge a customer’s Electronic Wallet
POS in Training modus - Currently only for GolfSuites located in DE, used for testing
← Click on this symbol to delete a POS-Group, opening a new dialog window:
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This should only be done with a POS-Group which you have not actually used. As always, we strongly advice against deleting entities, especially a POS-Group! This can not be undone. It’s best to rename it instead of deleting the entity (e.g. TEST-POS), even if faulty. |
← Click on this button to add a new POS-Group.
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A new POS-Group needs to be set up correctly. Please consult the Nexxchange-Support-Team if you require an additional POS-Group. |
Devices
Under this sub-tab, you can check the virtual POS-Devices set up. These are required for a the POS-Group to be functional. It will show:
Device Number
Device Name
Seller
Device Status - If currently Closed or Opened
You may add an additional POS-Device, edit an existing one or delete it.
Payment Terminal
Under this sub-tab, terminals for remote payment are shown. These are configured by Nexxchange.
If you are interested in letting customers pay remotely and independently (on-site), please let us know.
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← Click on this button to show information about a created Payment Terminal
← Edit this Payment Terminal’s options:
← Delete this Payment Terminal:
← Used by the Nexxchange Team to add a new Payment Terminal:
Discounts
Under this sub-tab, you will find all the discounts and their main category defined. You may freely add new ones, in case you need a specific one.
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Discount categories
This sub-tab shows you the Discount categories. The following options are available for you.
← Click on this button to show information about this Discount Category:
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← Edit this Discount Category:
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← Delete the Discount Category. This might cause issues if you want to Filter by applied Discount (which are getting deleted!) Please refrain from using any used discounts.
← Add a new Discount Category. You may define Name, Short Name, Color and an Icon:
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Discounts
← Click on this button to show information about this discount:
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← Click on this button to edit the properties of the discount:
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You may define:
Discount name
Short Name
Category - You may manually assign a different Discount Category
Discount Percentage - between 0.01-1.
1 translates to 100%, 0,01 % translates to 1%.Discount - Discount in values. Add a flat discount (e.g. 10€)
Cumulative - If ticked, you can choose this combination with other discounts also defined as such
Price Base - You may choose between Gross or Net. Important for articles with different Price Base, usually Gross
Currency - The currency used for this discount
← Delete a Discount. This can be used on Discounts which have never been used - But it’s better to not delete them (if already used) in most cases, to avoid duplicates
← Create a new discount from scratch:
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Product Tag
← Shows you an information about this Product Tag.
← Edit a Product Tag with this button.
← You may delete a Product Tag. This does not delete the article assigned to it or change it.
Product Tags are visual
← Click on this button to add a Product Tag. Parent Tags can be defined to assign a specific Article Tag to it (E.G. you define Restaurant, then add several tags and define the Parent Tag Restaurant).
| Info |
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The Parent Tag functionality is currently being supported on tablets and similar devices. This enables you to define specific tags to a main tag in a dropdown-menu style. |
Ticket Tags
Under this sub-tab, you can define Ticket Tags which can be assigned and used in your selected POS-Group.
← Open a small overview of your defined Ticket Tag
← Edit the existing Ticket Tag. You can edit any option, including Seller and Business Unit.
← Create a new Ticket Tag for the POS-Group. Business section is mandatory.
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← Delete a POS Ticket Tag. This can also be done while assigned to a the POS-Group.
POS-Specific Configuration
If you click on a POS-Group, additional information is revealed below the list of all the different POS-Groups created.
Most of these categories are important for your daily business - The majority can be changed to suit your needs without affecting the overall functionality.
Users
← Shows you information about the User and when it was added/updated (via edit).
← Lets you edit the User assigned or/and add a Memo.
← Lets you delete the User’s authorization to use this POS-Group.
← Lets you add a User to use this POS-Group.
Devices
← Clicking on this button opens an an information window
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← Edit the POS-Device assigned. You can assign a Payment Terminal and if a POS-Device is supposed to be used permanently (thus default, always chosen when switching to this POS-Group)
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← Lets you delete the assigned POS-Device.
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Without an assigned POS-Device, the POS-Group is not functionable. |
← Click on this button to add an already defined (POS)-Device. You also have the option to add a Payment Terminal already configured.
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Product Tag
This sub-tab displays every Product Tag assigned to this the POS-Group.
You may assign additional, already defined Product Tags to this POS-Group.
| Info |
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You may order the displayed Product Tags per “Drag and Drop”. |
← Click on this symbol to remove an existing Product Tag for this POS.
← Click on this button to add a Product Tag, defined previously under “POS Info”.
DisplaySettings
This sub-tab lets you choose between 3 options, affecting the articles shown in your POS-Group:
Show Article Number
Show Price
Show Facets
During the original immigration phase of your Golf Club, all newly configured POS-Groups by Nexxchange will have these 3 options enabled. You may choose to disable either.
Discounts
This sub-tab enables you to assign Discounts defined under POS-Templates.
← Click on this button to open up a new dialog window:
Click on the button again to add this Discount to your POS-Group.
You may re-arrange the order using Drag and Drop.
Payment Methods
You may choose the preferred (default, first to be used) Payment method here
← Click on the star to set the default Payment type. Green means default, usually Cash.
← Set this payment method as default change method (Default is Cash, should not be changed!)
← Disable this payment method for the POS-Group. If activated, you will not see any other option, meaning you can not accidentally define it as a standard used.
Number Range
Shows you an overview of the currently used number enumerators, separately for:
Invoices
POS-Tickets
Register
This sub-tab shows you a small overview of your Cash Register. The default Payment Method is Cash and should not be changed.
You may add Booking References (= accounting numbers from your accounting software) for:
Proceeds - If you sell a product or receive any kind of money for an external service/article and the money is taking out of the POS-Group.
Income - If you manually put money in the cash register without anything sold
Expense - If you buy a product or have to pay a fee for a for an external service/article bought and add this profit to the POS-Group.
Expenditure - If you manually take money out of the cash register
Ticket Tags
Under this sub-tab you may add Ticket Tags previously defined, per Drag and Drop.
Fiscal Configuration
Shows you the name of your registered Register and additional options.
The view might change depending on your GolfSuite’s version (AT/DE/IT/NL). This will be set up by the Support-Team.