TeeTimes is the time at which you start a round of golf.
Some functions have been integrated into the GolfSuite, such as the booking and cancellation rules.
If configured and used correctly, this will significantly reduce the workload of the secretary's office.
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A fully integrated connection to the POS system is also available.
Additionally, also statistics are led to it.
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Here you define the settings for the season that you want to create.
First, enter a green fee season. You can then create a special rule that can differ from this.
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You can enter the holidays under Bookings → Settings Tee time calendar → Holidays → and via the 
(bottom left table view).
You could also see the holidays as an on 8th day of the week.
Here, too, we would like to give you an example of the concept.
If, for example, you have a season definition for the weekdays and a special regulation for the weekend, you can specify in the special regulation that it also applies on public holidays.
This means that if you have selected public holidays in the special rule, the public holiday (including holidays which land on weekdays) is settled with the conditions of the special rule.
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You have now defined the season.
In the course of the definition, the season grid is generated, which makes it possible to book TeeTimes.
This can be found under the Bookings → Settings Tee time calendar → Green fee season.
Here you click on the desired season and go to 
.
Thus you arrive at the following view:
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The desired display can be changed via the month, week, 3 day and day views.
For the daily use, the day view is recommended, because it is the best display option.
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In the case of a start time booking, the play through playthrough time is added to the start time. This is then the duration for which the rental item is blocked.
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Here are made specifications to the article, which is to be used.
Additionally a place can be indicated here, where the rental articles are (e.g.: 9 hole parking lots).
Number The number of rental items: Here is indicated, how many of this article these articles are put on. These are generated automatically by the selection in the step before (the result is then: Testcar 1, Testcar 2, Testcar 3, Testcar 4 and Testcar 5).
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In this example, you can see that this article was configured for the time frame 1.4.2014 - 31.12.2019 between 08:00-23:00.
I.e. this article is not displayed in the booking dialog under rental , if this time span is over. You can adjust it, as usual, using the edit button.
Example (referring to the image above):
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- ‘Rental Period’ does NOT mean the duration of the rental, INSTEAD of the duration of the billing of the product. That means, when you, for example, choose a rental period of 2 hours, a trolley would be billed once for a rental duration of 2 hours (9 hole) and twice for a rental duration of 4 hours (18 hole).
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- If you would like to adjust how long a trolley, e-cart or other rentals are rented out, you can adjust the length of a gave under -> Bookings -> Settings tee time calendar -> Available Golf courses. This is a value which that will change the duration of the round as well as the duration of the rental products.
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- Under -> Bookings -> Slot reservations you can also set the exact duration by editing the reservation for a certain time by expanding or minimising minimizing the booked rentals. Please note, that this will also change the price of the rental product if the duration is over the settled upon rental period (see point 1).
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- Open in the menu "Bookings", "Settings slot reservation", "Rentals" and in the "Rental list" the corresponding rental category.
- In the field "Number of rental objects that may only be booked by the club", define the preferred items to be available in the golf club.
If the field remains empty, all active available rental items will also be offered online at in the marketplace.
Example: You have 10 active carts available and want to have the last 3 carts always available at the golf club. In this case, enter the value 3 in the field "Number of rental objects that may only be booked by the club".
The instructions in this window offer you a little help when you click in on the field.
Available golf courses
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In the available golf courses, you also have the possibility to decide for yourself which golf courses you want to make available to a member/guest online (www.nexxchange.com).
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If you cancel a player in the general ledger, then the follow-up booking of only this player is gone, i.e. Cancel general ledger of single = Cancel follow-up booking of single. For more information, see Cancel bookings.
Bag Tag**
Start time calendar settings
Settings for the functions can be made under the regular tee time calendar by using the 
button in the top right corner of the calendar. All settings made will be valid for each individual booking made (e.g. activate Pay at POS = a new tab opens with the invoice content at POS for each booking made).
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If this item is not selected, the customer that already exists in the database will always be selected for input. If, for example, you want to create a day guest who is not yet available in the GolfSuite, you must create it once using the association search. |
Booking
Once all the settings have been made and the grid exists, you can enter postings. You can initiate these by navigating with the mouse to the desired start time.
The so-called "quick booking" now opens the dialog window in which you can enter the booking.
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If you only have 1 person, or if you had to delete the 1st player in your booking, you have to move a new #1 player to the 1st position (highlighted) (delete/re-enter) in order to complete/save the booking. |
Here an invoice is created in the background (this can be found under Customers & CRM → Select customer → Booking).
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- If the player has already been created once, the customer's data will be saved. This means that this customer can be retrieved at any time without having to be created again.
- If the player cannot be found locally in the database, you can search the association directly. If the player cannot be found, here again, you can under the association search choose to create the customer locally (see image below).
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As always, you can use these from the saved templates, expand/revise them or completely customise customize them:
Postpone booking
Select the booking you want to move and click in on the booking window on 
.
In the lower area, you will see a confirmation that the booking has been saved temporarily (including details of the booking).
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If you see portal@nexxchange.com in the 'User' column (who made the booking), this means that the booking was made/cancelled canceled online by the customer. |
Cancel bookings
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How to create a block reservation
Visual process:
The booking window for block reservations will then open. Here you can then select the block colour color you would like to set. You can see the result in the lower part of the screenshot (above).
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All the players we selected in the example were given a checkmark. But who would be sent to the cash desk as the payer? It's quite simple! It goes to the player whom you send the bills to POS from form by clicking on 
. So this player will be sent to the cashier with the amount of all marked players (before that the player will be chosen at which cashier he has to pay).
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The result at the cash desk now looks as follows:
Booking rules
Path: Bookings → Settings Tee time calendar → Price rules
Here you define any specific pricing rules that may bemaybe, simplifying the booking process. The more you use this function, the less you will have to do at the cashier.
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We recommend that you check the correctness of a booking rule several times after it has been created. If there is an overlap of rules, e.g. 2 different rules apply for 1 member, the priority decides which rule is applied. The other rule is then deliberately ignored in this case. |
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