TeeTimes is the time at which you start a round of golf.
Some functions have been integrated into the GolfSuite, such as the booking and cancellation rules.
If configured and used correctly, this will significantly reduce the workload of the secretary's office.
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The menu
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Green Fee Season
Access: TeeTimes → Reservation periodsHere Bookings → Settings Tee time calendar → Green Fee Season
Here you define the settings for the season that you want to create.
First enter a reservation periodgreen fee season. You can then create a special rule that can differ from this.
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- Bookable space must be created (under TeeTimes → Bookable SpaceBookings → Settings Tee time calendar → Available Golf Courses).
- Allocable articles must be available (e.g. GF WEWeekend, GF WTWeekday, ....).
- Configuration of the golf club is done (under menu item Clubs → My golf club).
Special rule
We would like to give you an example of this function.
If, for example, you have specified in the season definition that bookings can be made from 09:00 - 17:00, you can create a special rule for the weekend in which the specified booking times can vary.
You can also select an article for the weekend, which can also vary.
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Once you have changed settings during the season, you will need to regenerate the grid (only for the days/weeks in question). Finally, you will need to contact Nexxchange support to initiate a new synchronization between GolfSuite and Portal (if you make the change at a late hour, this is no longer necessary, as the nightly automatic synchronization will do the job). |
Holidays
You can enter the holidays under TeeTimes Bookings → Settings Tee time calendar → Holidays → and via the (bottom left table view).
You could also see the holidays as an 8th day of the week.
Here, too, we would like to give you an example of the concept.
If, for example, you have a season definition for the weekdays and a special regulation for the weekend, you can specify in the special regulation that it also applies on public holidays.
This means that if you have selected public holidays in the special rule, the public holiday (including holidays which land on weekdays) is settled with the conditions of the special rule.
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You have now defined the season.
In the course of the definition, the season grid is generated, which makes it possible to book TeeTimes.
This can be found under TeeTimes → Reservation periodBookings → Settings Tee time calendar → Green fee season.
Here you click on the desired season and go to .
Thus you arrive at the following view:
The desired display can be changed via the month, week, 3 day and day views.
For the daily use the day view is recommended, because it is the best display option.
Rental
Path: Bookings → Settings Slot Reservations → Rentals
To be able to offer rental articles, you must first define them.
The rental period of a rental item defines for which period of time the rental item will be rented at the stated item price.
If an article with a rental period of 5 hours costs 30 € and is then rented for 4:30 € hours (because the transit time of the place is 4:30 €), then only 1 x the article will be charged with a price of 30 €, but if the article is rented for 5:30 € hours (because of the transit time of the place), then the article will be charged with 30 € 2 x.
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Here you will find information about the category of the article.
If changes should be necessary, these are always indicated under the input, which you make.
(Rent based: If this should be selected, then one creates an article, which can be indicated for the account in the annual account).
Step 2:
In the following, you select whether and how rental articles are to be created.
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Number of rental items: Here is indicated, how many of this article are put on. These are generated automatically by the selection in the step before (the result is then: Testcar 1, Testcar 2, Testcar 3, Testcar 4 and Testcar 5).
Thus the article is released for rental:
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You select an 18 hole course for a green fee (playing time is defined in tee time reservation periods) with a playing time of 4:40 hours.
If you subtract 17:50 - 4:40 playing time at the end of the day, you can calculate up to which TeeTime the rental is displayed → 13:10 o'clock.
Thus the rental would be possible to 13:10 o'clock (with a reservation attempt at 13:20 o'clock the rental is faded out to you).
Rental Period vs. Rental Duration
When you add a rental product, please be aware of the following points:
- ‘Rental Period’ does NOT mean the duration of the rental, INSTEAD the duration of the billing of the product. That means, when you, for example, choose a rental period of 2 hours, a trolley would be billed once for a rental duration of 2 hours (9 hole) and twice for a rental duration of 4 hours (18 hole).
- If you would like to adjust how long a trolley, e-cart or other rentals are rented out, you can adjust the length of a gave under -> Bookings -> Settings tee time calendar -> Available Golf courses. This is a value which will change the duration of the round as well as the duration of the rental products.
- Under -> Bookings -> Slot reservations you can also set the exact duration by editing the reservation for a certain time by expanding or minimising the booked rentals. Please note, that this will also change the price of the rental product if the duration is over the settled upon rental period (see point 1).
Rental articles on-line booking
If your golf club is online on our Marketplace (www.nexxchange.com), golfers (customers, guests, members of your golf club) can also book rental items (e.g. e-cart or trolley) conveniently during their online booking (including billing and automatic quota management).
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If you cancel a player in the general ledger, then the follow-up booking of only this player is gone, i.e. Cancel general ledger of single = Cancel follow-up booking of single. For more information, see Cancel bookings.
Bag Tag**
Start time calendar settings
Settings for the functions can be made here. All settings made access each individual booking made (e.g. activate Pay at POS = a new tab opens with the invoice content at POS for each booking made).
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If this item is not selected, the customer that already exists in the database will always be selected for input. If, for example, you want to create a day guest who is not yet available in the GolfSuite, you must create it once using the association search. |
Booking
Once all the settings have been made and the grid exists, you can enter postings. You can initiate these by navigating with the mouse to the desired start time.
The so-called "quick booking" now opens the dialog window in which you can enter the booking.
Warning | ||
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If you only have 1 person, or if you had to delete the 1st player in your booking, you have to move a new #1 player to the 1st position (highlighted) (delete/re-enter) in order to complete/save the booking. |
Here an invoice is created in the background (this can be found under Customer management → Select customer → Booking).
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The result at the cash desk now looks as follows:
Booking rules
Hier werden Sonderregelungen definiert, die das Buchen vereinfachen. Je mehr Sie diese Funktion verwenden, desto weniger müssen Sie im Tagesgeschäft in automatisierte Vorgänge eingreifen.
Warning | ||
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We recommend that you check the correctness of a booking rule several times after it has been created. If there is an overlap of rules, e.g. 2 different rules apply for 1 member, the priority decides which rule is applied. The other rule is then deliberately ignored in this case. |
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