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- Bookable space must be created (under TeeTimes → Bookable Space).
- Allocable articles must be available (e.g. GF WE, GF WT, ....).
- Configuration of the golf club is done (under menu item Clubs → My golf club).
Special rule
We would like to give you an example of this function.
If, for example, you have specified in the season definition that bookings can be made from 09:00 - 17:00, you can create a special rule for the weekend in which the specified booking times can vary.
You can also select an article for the weekend, which can also vary.
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Once you have changed settings during the season, you will need to regenerate the grid (only for the days/weeks in question). Finally, you will need to contact Nexxchange support to initiate a new synchronization between GolfSuite and Portal (if you make the change at a late hour, this is no longer necessary, as the nightly automatic synchronization will do the job). |
Holidays
You can enter the holidays under TeeTimes → Holidays → and via the 
(bottom left table view).
You could also see the holidays as an 8th day of the week.
Here, too, we would like to give you an example of the concept.
If, for example, you have a season definition for the weekdays and a special regulation for the weekend, you can specify in the special regulation that it also applies on public holidays.
This means that if you have selected public holidays in the special rule, the public holiday (including weekdays) is settled with the conditions of the special rule.
Generating the start times
You have now defined the season.
In the course of the definition, the season grid is generated, which makes it possible to book TeeTimes.
This can be found under TeeTimes → Reservation period.
Here you click on the desired season and go to 
.
Thus you arrive at the following view:
The desired display can be changed via the month, week, 3 day and day views.
For the daily use the day view is recommended, because it is the best display option.
Rental
To be able to offer rental articles, you must first define them.
The rental period of a rental item defines for which period of time the rental item will be rented at the stated item price.
If an article with a rental period of 5 hours costs 30 € and is then rented for 4:30 € (because the transit time of the place is 4:30 €), then only 1 x the article will be charged with a price of 30 €, but if the article is rented for 5:30 € (because of the transit time of the place), then the article will be charged with 30 € 2 x.
In the case of a start time booking, the play through time is added to the start time. This is then the duration for which the rental item is blocked.
e.g. Start time 10:00 - Play through time 4:40: The rental item can be booked again at 14:40.
Step 1:
Here you will find information about the category of the article.
If changes should be necessary, these are always indicated under the input, which you make.
(Rent based: If this should be selected, then one creates an article, which can be indicated for the account in the annual account).
Step 2:
In the following, you select whether and how rental articles are to be created.
Manual: Individual rental items are created one after the other.
Automatic: A certain quantity of rental items is generated (in this example, we take this selection).
Without rental articles: No rental articles are created.
Step 3:
Here are made specifications to the article, which is to be used.
Additionally a place can be indicated here, where the rental articles are (e.g.: 9 hole parking lots).
Number of rental items: Here is indicated, how many of this article are put on. These are generated automatically by the selection in the step before (the result is then: Testcar 1, Testcar 2, Testcar 3, Testcar 4 and Testcar 5).
Thus the article is released for rental:
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In this example you can see that this article was configured for the time frame 01.04.2014 - 31.10.2014 between 08:00-17:50.
I.e. this article is not displayed in the booking dialog under rental, if this time span is over. You can adjust it as usual using the button.
Example (referring to the image above):
You select an 18 hole course for a green fee (playing time is defined in tee time reservation periods) with a playing time of 4:40 hours.
If you subtract 17:50 - 4:40 playing time at the end of the day, you can calculate up to which TeeTime the rental is displayed → 13:10 o'clock.
Thus the rental would be possible to 13:10 o'clock (with a reservation attempt at 13:20 o'clock the rental is faded out to you).
Rental articles on-line booking
If your golf club is online on our Marketplace (www.nexxchange.com), golfers (customers, guests, members of your golf club) can also book rental items (e.g. e-cart or trolley) conveniently during their online booking (including billing and automatic quota management).
The player, but also every agent, can select a rental item when booking his online start time and book it online (the number in brackets is the number of rental items available in the respective club):
The quantity must be selected:
The rental item can be removed during the booking process:
Configuration in your GolfSuite
You do not have to worry about the activation of the bookable rental items! All rental items created and active in your GolfSuite can also be booked online!
Do you want a defined number of items to always be available in the club?
- Open in the menu "TeeTimes" the "Rental" and in the "Rental list" the corresponding rental category.
- In the field "Number of rental objects that may only be booked by the club", define the preferred items to be available in the golf club.
If the field remains empty, all active available rental items will also be offered online at the marketplace.
Example: You have 10 active carts available and want to have the last 3 carts always available at the golf club. In this case, enter the value 3 in the field "Number of rental objects that may only be booked by the club".
The instructions in this window offer you a little help when you click in the field.
Bookable courses
The golf course (information) that is relevant for the season - which is defined - is specified here.
One TeeTime season can be set for each course that can be booked (this point has no influence on the price).
Follow-up booking - Time settings
You can set the game duration in the seats that can be booked. On the basis of this information, the system proposes a follow-up booking.
Example: For golf course A, you have set the game duration to 2:20 hours. If, for example, you enter a booking at 8:00 a.m. and want to add a follow-up booking, the proposed 1st follow-up booking is calculated as follows:
8:00 a.m. (booking time) + 2:20 a.m. (playing time) = 10:20 a.m. is the first follow-up booking that is proposed to you.
Place golf course online (Marketplace)
In the bookable courses you also have the possibility to decide for yourself which golf courses you want to make available to a member/guest online (www.nexxchange.com).
Create a player booking
A simple booking (quick booking) follows after mouseover into the desired start time + selection quick booking (green button) and the input of the name of the player.
At the same time, the system checks in the background whether the player exists in the database of the club. If the name is displayed in green, the customer has been selected correctly.
There are 2 important categories to distinguish:
Foreign players
Option A: If the player has already played in the club, the player's data should appear immediately during the search.
Option B: However, if the player has never played in the club before, he must be found and created via the association search.
Possibility C: If the player has never played in your country before, he/she must be created so that he/she can appear in the search mask.
Players from your country
Option A: Member of the club. Thus all customer data is available locally or at the association's server.
Option B: Day guest (= home club of the player is another gold club), must also be created as day guest via the association search (some clubs have a player in the system under the name "day guest", this will then be used for all day guests for whom you do not need/do not want to enter details about the player).