TeeTimes is the time at which you start a round of golf.
Some functions have been integrated into the GolfSuite, such as the booking and cancellation rules.
If configured and used correctly, this will significantly reduce the workload of the secretary's office.
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Under 
"Inside Tutorial" you will find an explanation for all icons:
Icon Button
Please note - especially for subsequent bookings - that the main and subsequent bookings are connected, i.e. it is not possible to cancel individual players in a subsequent booking. However, if you want to cancel the follow-up booking with all players, this is possible (the checkbox for cancellation is disabled-> i.e. always set to cancel all players).
If you cancel a player in the general ledger, then the follow-up booking of only this player is gone, i.e. Cancel general ledger of single = Cancel follow-up booking of single. For more information, see Cancel bookings.
Bag Tag**
Start time calendar settings
Settings for the functions can be made here. All settings made access each individual booking made (e.g. activate Pay at POS = a new tab opens with the invoice content at POS for each booking made).
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If this item is not selected, the customer that already exists in the database will always be selected for input. If, for example, you want to create a day guest who is not yet available in the GolfSuite, you must create it once using the association search. |
Booking
Once all the settings have been made and the grid exists, you can enter postings. You can initiate these by navigating with the mouse to the desired start time.
The so-called "quick booking" now opens the dialog window in which you can enter the booking.
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If you only have 1 person, or if you had to delete the 1st player in your booking, you have to move a new #1 player to the 1st position (highlighted) (delete/re-enter) in order to complete/save the booking. |
Here an invoice is created in the background (this can be found under Customer management → Select customer → Booking).
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By this selection you save later at the POS the manual creation of an invoice, the manual search and the selection of the article which is to be charged.
Player search
- If the player has already been created once, the customer's data will be saved. This means that this customer can be retrieved at any time without having to be created again.
- If the player cannot be found locally in the database, you can search the association directly. If the player cannot be found here again, you can open the bandage search, with which you can create the customer locally (see image below).
In order to avoid duplicates, safeguards have been installed here, as in our example. Here it is pointed out that one can continue only under indication of the date of birth, in order to be able to store this customer.
Additional Functions
Invoice dialogue
When booking, you can specify how the invoice is to be issued. The option Print BagTag is also possible here.
Rental dialogue
Here it is indicated whether something is still "lent" to the Greenfee. These items will only be listed if they are available (under the rental item the time is defined in which it will be allocated).
Example: Customer booked a TeeTime at 12:00 o'clock with 18 holes (4:40 min is defined in the test system). Thus this is released only starting from 16:40 for the renewed rental.
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Notification dialog
Here you can send customers additional with a freely selectable e-mail or SMS content.
In addition, you can also notify the set agent:
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As you can already see in the figure below, you will be immediately shown whether the customers in this booking have entered an e-mail address or mobile number as a first communication option or not. (For example, customer Xtstest Drei has not stored a mobile number and would not receive an SMS): |
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The booking text is in 2 columns: 1. for normal dispatch of the start time (free content selection) and 2. for cancellation. Depending on what you want to do, fill in and "Book TeeTime". |
As soon as you have made a choice between e-mail or SMS, the text area for the content opens automatically.
As always, you can use these from the saved templates, expand/revise them or completely customise them:
