In this part of your GolfSuite, you can:
Create, manage, edit, search and order all of your Products, including:
- Category
- Business Unit (mandatory for Products without stock, e.g. Membership Fees)
- Product Reference (until sold once, not changeable afterwards)
- Price
- …and more.Check each individual Products and define various data/ elements, like Stock stock and Supplier
or
Define a Bill of Material for a Product without a stockAssign Suppliers to your Products
Assign Product Facets and Product Tags
Check if the Product is part of a pre-defined Bundle
Define a Product with variations (of your choice, freely definable)
Define Product linked to another for Cross-Selling
The Overview
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You can search via the Main Category and/or (Sub-)Category above the table-grid for quick searches. |
These are functionally the same as in the Table Overview, but in the shape of a Dropdown-Menu of the already created Main- and Sub-Categories.
The table shows various information about your Product(s):
Product Reference
Name
Description (optional)
Price - Selling Price
VAT
stock - If defined, shows the current stock in numbers
Main Category
(Sub)-Category
Facets
Seller
Business Section (mandatory)
On behalf - if defined, this impacts the printed Receipt
There is a slight difference between Products with a stock and those without
Products - General Information
Once you click on a Product, additional information will be displayed below Informations:
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The following information is shown and most (not all) are changeable under certain conditions. |
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The Seller is not changeable after creating a Product |
General Information | |
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Seller | The Seller of the Product |
Category | Lists the Main- and Sub-Category this Product belongs to |
Center | A Profit Center can be chosen, defining the Business Unit in the process |
Business Section (Mandatory) | If no Profit Center is defined, a Business Section has to be defined |
Name | Name of the Product (can be changed anytime) |
Product Reference | Can be changed until the Product has not been billed yet |
Price Information | |
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Price | The Price of the Product |
Currency | Curreny of the Product |
Price no VAT | Choose between Net or Gross (impacts automatically calculated VAT) |
VAT | VAT Percentage in Numbers |
Other Information | |
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Unit | Unit of this Product (can be defined under Inventory Management → Units) |
Availability |
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Additional Information | |
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POS Display | Name shown in the POS |
Description | Shown in Product → Overview |
Memo | Define a Memo for this Product (e.g. not available until end of the year) |
Period (if applicable) |
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Define a Period - affects the billing process depending on the circumstance (various uses, such as in managing your Rental Subscriptions) |
Product Type | |
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Product Type | If you define the Product as a Greenfee, it will be shown during a booking process as a selectable Greenfee |
Product Type Saft | Affects the Accounting Export if SAFT is chosen as Export-Type |
Codes | |
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Booking Reference | Affects the Accounting Export - Define a Booking Reference for an individual Product if required |
Alternative Bar Code | Alternative Bar Code (e.g. internal-Codes for Products) |
EAN-13 Product Barcode | The European Article Number (EAN) for this Product |
Display Options | |
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Color | Select a color for this Product to be shown at the POS (instead of the default-color of the Product Tag, if assigned) |
Icon | Define an Icon for this Product to be shown at the POS (instead of the POS Display Name) |
Products with stock (e.g. Pro-Shop Products, Beverages, etc.)
Informations (= in-detail overview of a Product)
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The following information is shown and most (not all) are changeable under certain conditions. |
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The Seller is not changeable after creating a Product |
General Information | |
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Seller | The Seller of the Product |
Category | Lists the Main- and Sub-Category this Product belongs to |
Name | Name of the Product (can be changed anytime) |
Product Reference | Can be changed until the Product has not been billed yet |
Price Information | |
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Price | The Price of the Product |
Currency | Currency of the Product |
Price no VAT | Choose between Net or Gross (impacts automatically calculated VAT) |
VAT | VAT Percentage in Numbers |
Other Information | |
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Unit | Unit of this Product (can be defined under Inventory Management → Units) |
Availability |
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Additional Information | |
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POS Display | Name shown in the POS |
Description | Shown in Product → Overview |
Memo | Define a Memo for this Product (e.g. not available until end of the year) |
A Period is not definable for a Product with stock! |
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Product Type | |
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Product Type | If you define the Product as a Greenfee, it will be shown during a booking process as a selectable Greenfee |
Product Type Saft | Affects the Accounting Export if SAFT is chosen as Export-Type |
Codes | |
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Booking Reference | Affects the Accounting Export - Define a Booking Reference for an individual Product if required |
Alternative Bar Code | Alternative Bar Code (e.g. internal-Codes for Products) |
EAN-13 Product Barcode | The European Article Number (EAN) for this Product |
Display Options | |
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Color | Select a color for this Product to be shown at the POS (instead of the default-color of the Product Tag, if assigned) |
Icon | Define an Icon for this Product to be shown at the POS (instead of the POS Display Name) |
Sub-Tabs next to Informations
Inventory
Here you can check the “In Stock” amount of a Product and which locations have how much stock left.
You can see the following information:
Location - name of the Location (=storage unit)
Stock Quantity - Current stock for this Location
Blocked Quantity - May only be defined when creating a Product, blocks a specific amount to not be sold
Stock Control - May only be defined when creating a Product, enables additional options regarding quantity you may define (and also see in the overview):
- Low Stock Quantity: If this threshold is activated, order additional copies of the Product
- Order Quantity: The general Quantity you should buy the Product in
- Minimum Order Quantity: Do not order less than this Quantity in numbers
- Maximum Order Quantity Do not order more than this Quantity in numbers
Adding a new Location
→ Click on this button to add a new Location (stock management) for this Product:
→ Click on this button to save your selection.
You are not able to accidentally add the an Inventory to the same Location twice - our system prevents this and will notify you why you can not save this entity:
Once a new Location has been added, you can see it below your (total) Stock Amount:
Stock Movements
This table below your defined Locations of the existing stock shows you the history of all the movements:
It shows you:
Date - when the movement occurred
Qty. (Quantity) - quantity affected (positive or negative in numbers)
User - which user changed the stock with the displayed movement
Type - what actually transpired, we differentiate between:
- Movement: Performed in the overview
- Sales: Sales/Refunds at the POS
- Inventory: If you defined a Stocktake, the difference will be shown (the Inventory Date is referred)
- Delivery Note: If a difference has affected the stock using a Delivery NoteDescription - if defined, optional
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The history of the Stock Movements is always kept even if you previously deleted the Location. For instance, you deleted a Location the previous year and add the same Location the following year. |
Supplier
Shows you On behalf (if defined) and Suppliers (if defined, multiple are possible) of this Product.
On behalf
This can be defined for each individual Product and is being used if a specific Seller sells Products from a different one.
Click on this button to create a Representation:
You can define a Seller or Supplier in your GolfSuite as the Third Party:
You have the option check either On Behalf or On Account, or both. This affects the text of a future receipt at the POS. This does not affect already created Receipts.
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Once this Product has been billed, you can no longer remove representation of a Product. |
You may still change the Seller if you manually rename it in this dialog window, clicking on this button:
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Instead of changing the Third Party this way, we recommend to define a new Product to differentiate between 2 Products sold by different Third Parties, if this scenario occurs. |
Supplier
→ Click on this button to create a Supplier for this Product:
You may set up multiple Suppliers:
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You may always edit the information of your Supplier, which affects the Stocktake and the calculation of the average purchase price, more on this in another section. |
Product Facet
Here you can define a Facet (or multiple ones) for a Product, which can be freely defined and added/removed, depending on your needs.
Adding a Product Facet
→ If there are none defined, click on this button to start adding Product Facets to your Product:
This opens a new Dialog window, where you can define a singular or multiple Facets for this Product:
→ If you hover over an existing Facet, click this icon to immediately remove the Facet from this Product.
→ Click on this button to add a new Facet to this Product, resulting in an additional line:
...
→ Once you are done, click on this button to add your selection to the Product.
Deleting and Editing Product Facets
→ Click on this button to start deleting all the assigned Product Facets of a Product:
→ Click on this button to open a new dialog window to edit the assigned Product Facet(s):
Click on the same button again to save the changes.
→ If you hover over an existing Facet, click this icon to immediately remove the Facet from this Product.
→ Click on this button to add a new Facet to this Product, resulting in an additional line:
Product Tag
Here are the Product Tags, which are primarily defined and edited under POS - Settings (General Settings):
You can also add or remove them directly in Product management - Overview.
It shows the sorting Index of the assigned Product Tag, the name of the Product Tag, Color and Icon (if defined).
Assign a new Product Tag
Assign a Product to an already defined Product Tag and check which are already assigned to it.
→ Click on this button to start assigning this Product to a pre-defined Product Tag:
A new dialog window opens, in which you search for the name of the Product Tag and finalize it by clicking on the green button to save the assignment.
Remove an existing Product Tag
→ Click on this x-symbol to remove an assignment to a Product Tag.
This results in the Product not being available at the POS under the removed Product Tag.
Bundle
If you pre-define a Bundle (= Article Collection) while creating this Product, it can be visually seen below the Product:
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You still have to add and remove the Products of the Article Collection shown manually. |
Aside Order Items
Here you can add Variations to a specific Product. These can influence the amount and, for instance, reflect a different quantity (0.25l, 0.5l and 1l), an additional item with no need to define as a stand-alone product or simply affect its presentation or appearance without a change in price:
→ Click on this button (next to a variation) to delete an existing assignment.
→ Click on this button to open a new dialog window:
Enter the name of the already existing variation and then click on it in the dropdown menu to select an existing one:
→ Click on this button to create a new variation:
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→ Click on this button to save the new Aside Ordering Item (= variation):
→ Click on this button to edit an already selected variation:
→ Click on this button to save the change.
These can be set up the way you require it, e.g. selectable variations of food / beverages, either leading to a price increase, decrease or not affecting the price at all.
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Please be aware, Variations are not individual Products - you may also link Product directly using Cross Selling, as explained in the following section. |
Click on the Product at the POS, e.g. click on Apple-Juice (0.5l) / Cappy:
Click on either of the defined variation(s):
→ Click on the green plus-button (Add selection to ticket) to add this variation to the POS-Ticket:
This will also be reflected below the name of your chosen Product in your POS-Ticket:
Cross Selling
Here, you can add Products linked with this Product:
→ Click on this button to open a new dialog window to link another Product:
→ Click on this button to delete an existing assignment for Cross Selling.
E.g. once I choose the Apple Juice in my POS, you will see an overview of all Products linked using Cross Selling, shown below Recommendations:
Click on a Product, e.g. in our example Apple-Juice (0.5l):
Under Recommendations, you can now choose Burger - click it to immediately add it to the POS-Ticket:
→ In case you decide not to add any other Product or choose a Variation, simply press on this button to add only the original Product to your POS-Ticket.
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Cross-Selling only works in one way - if you want either Product to show up as a Recommendation when selected at the POS: You have to choose Product A to link Product A to Product B. |