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Overview
Under “Day Reporting”, you can keep track of all transactions from each POS-Group defined in your GolfSuite.
You have the option to show an overview of all transactions and for each POS-Group.
Group By
You have the option to choose between these groups:
Chronological
Payment Type
Product
User
Booking Reference
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Choosing a specific “Group By”-Option impacts how you can narrow down your selection and the overall user-interface shown to you.
By utilizing the different optionsgroups, you are able to narrow down your selection precisely how you want it, allowing you to evaluate the information you require for your accounting team or for your balance sheet.
Filter By
Depending on your selection, the overview will change.
The following sections serve as a quick referral as to which options you can use to narrow down your “Daily Reporting”.
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Chronological, Payment Type & User
If you choose to Group by either one of these entries, it will show you the following interface:
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Date From / To - Narrow down your selection to the specified timeframe
Customer - Define a customerCustomer
Agent - Search for an agent (e.g. someone who refers customers Customers to your Golf Club)
User - Search for transactions completed by a specified User
Include Cash Book - Export with one of the following options →
Register - Only shows what happened in the Cash Book (-WIP-)
All POS-Tickets - Shows exclusively all POS-Tickets, excluding the Cash Book
POS: Direct Customer Funding (Without Invoice) - If you charge electronic wallet an Electronic Wallet without generating an invoice, you can check these the completed transactions with this option
POS: Tickets for Deposits: Shows tickets defined for deposit-payment(s)Amount From / To - Define a price range
Payment Method - Filter for POS-Tickets paid by settled with a specific payment type
Without Accounts Receivable - Only show POS-Tickets paid with “Cash Payment Methods” (e.g. Cash, Credit Card, Electronic Wallet), excluding virtual Payment Methods (Invoice, Transfer, Deposit, etc.)
Ticket - Filter a specific POS-Ticket
Status - If you want to filter for all, non-deleted or deleted POS-Tickets
Product & Booking Reference
Date From / To - Narrow down your selection to the specified timeframe
Customer - Define a customerCustomer
Agent - Search for an agent (e.g. someone who refers customers Customers to your Golf Club)
Product - Narrow down your selection to a single articleproduct
Product Category - Narrow down your search to all articles products of a Product Categories (-WIP-)
Main Product Category - Narrow down your search to all article product of a Main Product Categories (-WIP-)
User - Search for transactions completed by a specified User
Include Cash Book - Export with one of the following options →
Register - Only shows what happened in the Cash Book (-WIP-)
All POS-Tickets - Shows exclusively all POS-Tickets, excluding the Cash Book
POS: Direct Customer Funding (Without Invoice) - If you charge electronic wallet without generating an invoice, you can check these transactions with this option
POS: Tickets for Deposits: Shows tickets defined for deposit-payment(s)On behalf - Search for POS-Tickets with the following status:
All - Show all POS-Tickets
On behalf of - All POS-Tickets sold on behalf of another Seller
In own name - All POS-Tickets sold directly by the Seller defined for this POS-GroupAmount From / To - Define a price range
Without Accounts Receivable - Only show POS-Tickets paid with “Cash Payment Methods” (e.g. Cash, Credit Card, Electronic Wallet), excluding virtual Payment Methods (Invoice, Transfer, Deposit, etc.)
Text Search - Search for a specific set of characters (e.g. all 9H Greenfees sold)
Discounted - Enables the search exclusively for discounted POS-Tickets
Discount Name - The name of the Discount you want to search for from https://nexxchange.atlassian.net/wiki/spaces/GSE/pages/2899902478/General+Settings#Discounts
Transaction Type - Goods input to show all refunds/input, Goods Output to show all outgoing articlesproducts
Ticket - Filter a specific POS-Ticket
Status - If you want to filter for all, non-deleted or deleted POS-Tickets
The Report
Different reports (Group By) show different parameters.
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| Info |
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In case you have a Seller which is used selling products in multiple POS-Groups, if something is sold during the specified timeframe, you can click narrow down your selection. Click the different POS-Groups to switch between them. If multiple devices are set up, you can click on “Overview” to show all transactions for this POS-Group. Click on a Device to only show transaction from this device (e.g. the Seller is the same, but explicitly sell Greenfees/Rentals on Device 1 solely, anything else on Device 2). Your current selection is shown bold. |
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If you choose a specific POS-Device, it will show you the Current Cash Position: |
For demonstration purposes and to keep the explanation(s) brief and simple, the following reports will only be shown in a short timeframe with only one POS-Group and its completed transactions.
Virtual payment methods are shown with an italic font!
Chronological Report
It shows you:
Date - The date when this transaction occurred
Status - A green Tick if it was completed successfully
Ticket / (Description) - The ticket-number + description, visible in the POS as well while editing the ticket
Customer - The customer Customer chosen, the invoice for this transaction will be generated and found for this user
User - The logged-in User which completed this transaction via the POS
Payment Method - Which payment method was used
Amount - The Gross Amount after applied taxes and the discount (if defined)
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You may toggle it a detailed overview by clicking on a POS-Ticket, showing the product sold: |
info
Virtual payment methods are shown
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with an italic font!
The article product is shown with the following data:
Invoice no.: - The referenced invoice
Product - The name of the product
Quantity - Quantity in (full) numbers
Currency - The abbreviation of the used Currency
Net - The Net value
Discount - If a discount was defined, this will reflect the distinct amountin numbers
Disc. Net - The total net price when a discount was definedNet value after applied discount
Vat - The amount of Vat % in numbers
Gross - The Gross amountVat percentage of Disc Net + Disc Net calculated together
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A Total Sum is always shown at the |
end of the table. |
This includes both Cash & Virtual Payment methods.
← By pressing on this button, you can print the Chronological report in 2 different formats.
Preview Chronological - Without products
← Click on the Print- Button and choose “Without Products” to print this layout:
Preview With products
← Click on the Print- Button and choose “With Products” to print this layout:
Report by Payment Type
Payment Type - Minimum View
This is the default overview:
It shows:
Payment Method
Amount / Payment Method
Total (Sum) of all Payment Methods
← By pressing on the Print-button, you can print the Minimum View.
Preview Payment Type - Minimum View
Payment Type - Detail View
This is the in-depth overview if you Group By - Payment Type.
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← Toggle it by clicking on this button.
It shows:
Payment Type Name
Date
Status
Ticket - The name of the POS-Ticket, including a note if defined)
Customer - Who bought this product
Amount - Total amount
The Total Σ (highlighted in the table with a bright gray / dark gray color tone) shows a Total Σ of:
Each individual Payment Type (Cash, Voucher, VISA, MC, etc.)
A Total Σ of each Payment Category →
If you differentiate between VISA & MC →
it shows a Total Σ sum of these individual Credit Card types.
These categories are pre-defined in your GolfSuite and can not be changed (see →Payment Methods)
A POS Total Σ during the defined timeframe.
Clicking on a POS-Ticket shows the detailed overview for this transaction:
It shows, in addition to the aforementioned parameters:
Invoice no.: - The referenced invoice
Product
Quantity
Currency
Net - The Net value before applied Vat
Discount - If defined, in numbers
Disc. Net - Net value after applied discount
Vat - Vat % in numbers
Gross - Vat percentage of Disc Net + Disc Net combined
Preview Payment Type - Detail View - Without products
← Click on the Print- Button and choose “Without Products” to print this layout:
Preview Payment Type - Detail View - With products
← Click on the Print- Button and choose “With Products” to print this layout:
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Report by Product
Product - Minimum View
This is the default overview:
It shows:
Category - The name of the product Category
Cat. Tax - The defined Tax for this product Category
P/U - The Price/Unit
Currency - Currency received
Cost - Expenses for this product (e.g. refunds)
Margin - The profit margin
Net - The Net value before applied Vat
Discount - If defined, in numbers
Disc. Net - Net value after applied discount
Vat - Vat % in numbers
Gross - Vat percentage of Disc Net + Disc Net combined
The Total Σ (highlighted in the table with a bright gray / dark gray color tone) shows a Total Σ of:
[Seller_Name] Total Σ - The total sum of sold products across all product Categories.
POS Total Σ - The total sum of sold products across all product Categories and Sellers.
This is naturally influenced by your Filter By - Options.
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You can download this Minimum View as an XLSX-File, by clicking on the MS-Excel-symbol, or copy the raw data by clicking on the Copy-symbol. |
Product - Minimum View Preview
← By pressing on the Print-button, you can print the Minimum View.
Product - Detail View
This is the in-depth overview if you Group By - Product.
← Toggle it by clicking on this button.
It shows, ordered after each product Category:
Product - Name of the product sold
Article Number - The product reference
Quantity
Currency
Cost - Expenses for this product (e.g. refunds)
Margin - The profit margin
Net - The Net value before applied Vat
Discount - If defined, in numbers
Disc. Net - Net value after applied discount
Vat - Vat % in numbers
Gross - Vat percentage of Disc Net + Disc Net combined
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If you click on a product (in green), it shows additional parameters per Customer: |
The Total Σ (highlighted in the table with a bright gray / dark gray color tone) shows a Total Σ of:
A Total Σ for each individual product Category.
[Seller_Name] Total Σ - The total sum of sold products across all product Categories.
POS Total Σ - The total sum of sold products across all product Categories and Sellers.
This is naturally influenced by your Filter By - Options.
Product Detail View - Without Products Preview
← Click on the Print- Button and choose “Without Products” to print this layout:
Product - Detail View - With Products Preview
← Click on the Print- Button and choose “With Products” to print this layout:
Report by User
User - Minimum View
This is the default overview:
It shows an overview of the transactions, split per User.
Preview User - Minimum View
← By pressing on the Print-button, you can print the Minimum View.
User - Detail View
This is the in-depth overview if you Group By - User.
← Toggle it by clicking on this button.
Clicking on a POS-Ticket shows the detailed overview for this transaction:
It shows:
Invoice no.: - The referenced invoice
Product - Name of the product sold
Quantity
Currency
Net - The Net value before applied Vat
Discount - If defined, in numbers
Disc. Net - Net value after applied discount
Vat - Vat % in numbers
Gross - Vat percentage of Disc Net + Disc Net combined
The Total Σ (highlighted in the table with a bright gray / dark gray color tone) shows a Total Σ for each user.
Preview User - Detail View - Without Products
← Click on the Print- Button and choose “Without Products” to print this layout:
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Preview User - Detail View - With Products
← Click on the Print- Button and choose “With Products” to print this layout:
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Report by Booking Reference
Booking Reference - Minimum View
This is the default overview:
It shows:
Booking Reference - Product(s) sold by Booking Reference
Quantity
Currency
Cost - Expenses for this product (e.g. refunds)
Margin - The profit margin
Net - The Net value before applied Vat
Discount - If defined, in numbers
Disc. Net - Net value after applied discount
Vat - Vat % in numbers
Gross - Vat percentage of Disc Net + Disc Net combined
Preview Booking Reference - Minimum View
← By pressing on the Print-button, you can print the Minimum View.
Booking Reference - Detailed View
This is the in-depth overview if you Group By - Booking Reference.
← Toggle it by clicking on this button.
Clicking on a POS-Ticket shows the detailed overview for a product:
It shows, in addition to the aforementioned parameters:
Invoice no.: - The referenced invoice
Product
Article Number - The product reference
Quantity
Currency
Cost - Expenses for this product (e.g. refunds)
Net - The Net value before applied Vat
Discount - If defined, in numbers
Disc. Net - Net value after applied discount
Vat - Vat % in numbers
Gross - Vat percentage of Disc Net + Disc Net combined
The Total Σ (highlighted in the table with a bright gray / dark gray color tone) shows a Total Σ of:
[Booking_Reference] Total Σ - The total sum of sold products across all products with this reference.
POS Total Σ - The total sum of sold products across all product Categories and Sellers.
This is naturally influenced by your Filter By - Options.
Preview Booking Reference - Minimum View - Without Customers
← Click on the Print- Button and choose “Without Customers” to print this layout:
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Preview Booking Reference - Minimum View - With Customers
← Click on the Print- Button and choose “With Customers” to print this layout:
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