Under this tab of Invoices, you can manage, edit and perform an Accounting export Export inside your GolfSuite.
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Please consult your accounting-team for the chart of accounts (booking references). These references are variable and may or may not follow recommended standards. |
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You can define an Accounting export Export for each Seller.
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Important Note on exported files
Received payment is always positive - the Tax is always negative.
Voided payment is always negative - the Tax is always positive.
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Configure Accounting
There are several steps you have to take before you can do an Accounting export. We will go through with these, one by one, so you can set it up the way your accounting team needs it.
Getting Started
Tick the box next to Accounting to switch dialog windows:
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Personal Account Number Generator - A number generator you can utilize for Personal Accounts of your customers, in case each of your customers needs a distinct number. You need one defined, but you do not need
Default Personal Account Number - If you decide to generate Personal Account Numbers, but want to use a specific Number for each customer, the number defined here will be used.
Default Register Account Number - The accounting number for your cash register’s Cash book.
Principal id - Needed for DATEV-Accounting exportsExports. Else leave it blank.
Adviser id - Needed for DATEV-Accounting exportsExports. Else leave it blank.
Once set up, you will notify exclamation marks appearing next to your seller. Hovering over them reveals an infobox, clicking on them will lead you directly to the issue.
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Either click directly on the exclamation mark notifying you of said occurrence, or on the corresponding symbol to proceed setting up the Accounting exportExport.
Adding Personal Accounts
← By clicking on this symbol, you can start the process to Generate Personal Accounts.
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Afterwards, select it when configuring your Accounting exportExport:
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If you click on the same icon again, a new dialog window will be shown. You may generate individual Personal Accounts, or define a Default Number for each customer, without using the Number Generator.
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Please be aware, if you already have existing Account Numbers, they need to be added manually or may be imported with a .csv-file. Contact the Support-Team for more information. |
Adding Payment Account Numbers
Under the sub-tab “Payment Method Assignments”, you can add and set the Account Number of your payment methods.
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You will always be notified in case something is still missing for the system to perform the Accounting exportExport. Our system will make sure everything is in order. |
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Once all payment methods are assigned a specific Account Number, the exclamation mark notifying you of missing Account numbers will disappear.
Product (Main) Category Assignments
You have the option to either add a booking reference per main category, set a specific one for all main categories or define a booking reference for each product category individually.
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You can also define a set booking reference for each product under Articles. These take priority over any defined Product Main Category/Product Category Booking References! |
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You can not proceed without assigning each Seller’s Product Category a specific Booking ReferenceBooking References. Please note that each article also needs to be ordered precisely to the category Product Category you need it to be in for the Product Category’s Booking Reference to be considered. Our system will export the data according to your settings. Product Main Category Assignments are optional if you use Product Categories, but should still be defined. |
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There might be Product Categories you created in the meantime, or specific articles should be booked directly under the Main Category’s Booking Reference. |
Export Personal Accounts & Transactions
Once everything is set up, you can either Export Personal Accounts or Export Transactions correctly.
Export Personal Accounts
← Click on this symbol to Export Personal Accounts. A new dialog window will open:
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Export Transactions
← Click on this symbol to Export Transactions. A new dialog window will open:
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This process will also be shown in the upper left corner of your screen, if you click on the cog-symbol:
Activate Automated Export
← Click on this symbol in case you want to set up an automated Accounting exportExport. This will open up a new dialog window:
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You may set up the Automated Export once very every setting is adjusted and correct. Since accounting is a very delicate matter, please make doubly-sure you have entered the correct information so your accounting team can work well with the exported file. Please do not hesitate to contact the Support-Team in case you require any assistance. |
Set the FTP Hostname (Servername), the FTP Username, the FTP Password, the Report type and the Mail Recipient.
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